How to Capture Screen in Windows: Easy Steps to Take Screenshots

Welcome to our article on how to capture screen in Windows. Whether you’re a blogger, online educator, or simply want to share something interesting with friends, taking screenshots is a handy tool that comes in use.

In this article, we will provide step-by-step instructions on how to capture your screen in Windows, complete with tips and tricks to help you get the best results. So, let’s get started.

Step-by-Step Guide on How to Capture Screen in Windows

Step 1: Open the Screen You Want to Capture

The first step to capture your screen in Windows is to open the screen you want to capture. This could be a webpage, a document, or anything that you want to capture. Make sure that the screen is properly arranged, so you capture the portion you want.

Step 2: Open the Snipping Tool

The next step is to open the snipping tool. Type “snipping tool” in the search bar, and click on the app that appears. If you can’t find the snipping tool, make sure that you’ve installed the application on your system.

Step 3: Select the Snipping Type

Once you’ve opened the snipping tool, select the snipping type you want to use. You can choose between a free-form snip, rectangular snip, window snip, or full-screen snip.

Step 4: Capture the Screen

After selecting the snipping type, use your mouse to select the portion of the screen you want to capture. Click and drag the snipping tool over the area you want to capture.

Step 5: Save the Screenshot

After you’ve captured the screen, click the “save” icon to save the screenshot to your desired location on your computer. Give your screenshot a name and select the file type you want to use before saving.

Step 6: Use the Print Screen Key

Another easy way to capture your screen in Windows is to use the print screen key on your keyboard. Press the “PrtScn” key to capture the entire screen, or “Alt + PrtScn” to capture the active window.

Step 7: Use the Windows Game Bar

Windows Game Bar is another helpful tool that you can use to capture your screen in Windows. Simply press “Win + G” to open the game bar, and click the screenshot button to capture your screen.

Step 8: Use Snagit

If you want a more professional tool for capturing your screen in Windows, consider using Snagit. It allows you to capture screenshots and edit them, making it an excellent choice for bloggers, educators, and businesses.

Step 9: Use Windows + Shift + S

The latest version of Windows 10 comes with a new feature that allows you to capture your screen using the “Windows + Shift + S” shortcut. This will open a snipping tool, allowing you to capture the screen as you wish.

Step 10: Use the On-Screen Keyboard

If your keyboard doesn’t have a print screen key, you can use the on-screen keyboard in Windows to capture your screen. Simply open the on-screen keyboard, click the “PrtScn” button, and capture the screen as usual.

Step 11: Use a Third-Party App

If none of the options above work for you, you can always use a third-party app to capture your screen in Windows. There are many free and paid tools available online that you can use to capture your screen, edit and save your screenshots as you like.

Step 12: Practice Makes Perfect

Finally, practice makes perfect, so don’t be afraid to experiment with different snipping types, tools, and settings to find what works best for you. Remember, the more you practice, the more comfortable you’ll become with taking screenshots.

Tips and Tricks for Taking Great Screenshots in Windows

1. Use High-Quality Settings

When taking a screenshot, make sure to use the highest quality settings possible to ensure that the image is clear and easy to read.

2. Crop Your Screenshot

Cropping your screenshot can help you focus on the essential details and make it easier to read.

3. Use the Highlighter Tool

The highlighter tool is a great way to draw attention to important information on your screenshot.

4. Adjust Brightness and Contrast

If your screenshot appears too dark or too bright, adjust the brightness and contrast settings to make it easier to read.

5. Use Annotations

Adding annotations to your screenshot can help you explain more complicated concepts easily.

6. Share Your Screenshot

Don’t forget to share your screenshot with others via social media, blogs, or other platforms that might interest them.

7. Use Watermarks

If you share your screenshot online, consider using a watermark to prevent others from using your work without permission.

8. Use Shortcuts

Using shortcuts can help you capture your screen quickly and efficiently, making the process of taking screenshots much more comfortable.

9. Use the Snipping Tool Editor

The Snipping Tool Editor allows you to make further changes to your screenshot, such as adding text, shapes, and lines.

10. Experiment with Different Snipping Tools

There are many different snipping tools and apps available online, so experiment with different options to find what works best for you.

In conclusion, capturing your screen in Windows is relatively easy, and there are many tools and tips available to help you get the best results. Remember to practice and have fun, and you’ll be capturing amazing screenshots in no time.

Advantages of Capturing Screen in Windows

Capturing the screen on windows is a useful tool that has many advantages. Here are some of them:


Advantages Explanation
Easy to Use Windows has built-in keyboard shortcuts that make it easy to capture the screen without additional software.
Professional Presentation Screen captures are useful for creating presentations or reports that require visual aids. They provide clear and consistent images that help communicate information effectively.
Efficient Communication If you need to explain or show a problem to someone, screen captures are the best way to do it. It saves time and effort compared to describing it in words.
Record Screen Activities Screen captures can be used to record videos of your screen activities. This is useful for creating tutorials, demos, or training videos.
Save Important Information Screen captures help you save important information that would otherwise be lost. You can save a webpage, a document, or an image that you want to remember or use later.
Save Money By using built-in screen capture tools in Windows, you can save money on expensive screen capture software.
Transparency By sharing screen captures, you can show your audience the whole context of the situation, which increases understanding and transparency, especially in business settings.
Security Screen captures can be used as evidence in legal proceedings or proof of unauthorized access to your computer or online accounts.
Convenience Screen captures can be taken from anywhere, at any time, and saved in any format. This makes it a convenient tool for all your screengrabbing needs.
Multi-Platform Support The method of capturing the screen in Windows is supported across multiple computer platforms, making it ideal for use in any environment that uses different computer systems.

Disadvantages of Capturing Screen in Windows

Despite its many advantages, capturing the screen also has some disadvantages. Here are a few:


Disadvantages Explanation
File Size Screen captures can produce large file sizes, especially if you are capturing videos. This can take up a lot of storage space on your computer or other devices.
Quality The quality of screen captures can vary depending on your settings, resolution, and other factors. Sometimes the images can appear distorted or blurry.
Not Interactive Screen captures cannot be interactive, which means viewers cannot manipulate or interact with the content. This can be a disadvantage in certain situations, such as interactive training programs.
Time-Consuming Creating screen captures can take a lot of time, especially if you have to edit them or capture multiple images or videos.
Privacy Screen captures can capture private or sensitive information, which can be a disadvantage in certain situations. You need to ensure that you capture only what is necessary and minimize the risk of exposing confidential or private information.
Learning Curve Screen capture tools require a bit of practice and learning, especially if you are not familiar with using them. You need to learn how to use the software, set up the capture, and edit the results.
Requires Additional Software While Windows already has a built-in screen capture tool, it does not have all the features and functionality you might need. For more advanced features or editing tools, you might need to purchase additional software.
Unprofessional If you do not take the time to capture your screen correctly, your resulting images may appear unprofessional. This can reflect poorly on you and your presentation or project.
Not Ideal for Complex Issues Screen captures can be limited in situations where more in-depth information is needed. A description might be needed to accompany screen captures to give viewers a complete understanding of the issue.
May Disrupt Focus Screen captures can be distracting, and you may lose your concentration because your focus is divided between the screen and taking the capture.


1. What is screen capturing?

Screen capturing is a way to record or take a screenshot of your computer or device’s display.

2. Why would I need to capture my screen?

You may need to capture your screen to show someone else a problem you’re experiencing on your computer, to create a tutorial or instructional video, or to capture a moment in a video or game that you want to share.

3. How do I capture my screen in Windows?

In Windows, you can use a keyboard shortcut – Windows key + Print Screen – to capture your screen and save it as an image file. You can also use the built-in Windows Snipping Tool or a third-party screen capture software.

4. What is the difference between a full screen capture and a partial screen capture?

A full screen capture captures the entire contents of your display, while a partial screen capture allows you to select a specific area of the screen to capture.

5. Can I capture a specific window instead of the entire screen?

Yes, you can use the Windows Snipping Tool or a third-party screen capture software to capture a specific window or application.

6. Can I annotate or edit my screen capture?

Yes, many screen capture software programs allow you to annotate or edit your screen capture, including adding text, arrows, or highlighting important areas.

7. Is it possible to capture a video of my screen?

Yes, you can use third-party software to capture a video of your screen, such as OBS or Camtasia.

8. Can I schedule screen captures?

Yes, some screen capture software allows you to schedule screen captures at specific times.

9. How do I save my screen capture?

When using the Windows Snipping Tool, you can click “File” and “Save As” to save your screen capture as an image file. With third-party software, you may have more options for saving your screen capture, such as saving as a video or choosing the file type.

10. Can I share my screen capture with others?

Yes, you can share your screen capture with others by saving it as an image or video file, and then sending it via email, instant message, or file sharing platform like Dropbox or Google Drive.

11. How can I improve the quality of my screen captures?

You can improve the quality of your screen captures by adjusting the resolution settings of your device, using high-quality capture software, or taking multiple captures and stitching them together in post-production.

12. How do I find my saved screen captures?

Your saved screen captures can be found in the location where you saved them, such as your computer’s Pictures folder or a designated folder for your capture software. You can also search your computer for the file name to locate it.

13. Can my screen captures be used for commercial purposes?

It depends on the content of your screen capture and the intended use. If the content is your own original work, you may have the right to use it for commercial purposes. However, it’s always best to consult with a legal professional before using someone else’s work or content for commercial purposes.


Capturing screens is considered a very helpful tool for individuals in many industries, whether it be for tutorial purposes, presentation, or documentation. It is important to know how to capture screens in Windows, as it offers numerous benefits for anyone who wants to capture visual images on their computer screen. There are three different methods of capturing screens in Windows, and it is important to know all three of them to be able to handle any situation that requires capturing screens. The first method is using the “print screen” button on your keyboard, the second method is the “Snipping Tool,” and the third method is using the “Game Bar” app for capturing in-game content.

It is important to highlight that the tools and features that are available in Windows make it easy to capture and document visual content. Anyone can benefit from knowing how to capture screens, regardless of their profession, and it is important to keep an open mind about learning new tools and features in Windows. Before attempting to capture screens, it is recommended to familiarize oneself with the different methods and the process to ensure the highest quality results.


Regardless of how you choose to capture screens in Windows, it is important to remember that capturing screens is a useful tool that can save time, energy, and resources. Being able to capture screens can also help to document visual content, which can be beneficial for many individuals. It is my hope that this article was helpful, informative, and allowed you to learn something new about capturing screens in Windows. Good luck on your screen capturing ventures, and until next time!