How to Take a Screenshot on Windows: A Complete Guide

Screen capturing has been a very crucial tool for computer users for a long time. It is essential to take a screenshot of whatever information is displayed on your computer screen for further reference, whether it be to keep a record of a conversation or an important information such as payment receipts. For beginners or anyone who has never done it, taking a screenshot on a Windows computer might seem daunting. However, it’s quite easy once you know the method. In this article, we’ll take an in-depth look at the twelve easy steps involved in taking a screen shot on Windows.

How to do Screen Shot on Windows

Step1: Open a Program or a Window that you Want to Capture

To take a screenshot on Windows, you have to have the screen or program you want to capture open. Click on the window you would like to capture to bring it to the forefront. If you’re capturing a webpage, open your web browser and navigate to the webpage you want to capture.

Step 2: Locate the Print Screen key on your Keyboard

The Print Screen (PrtScn) key may be labeled differently, but it’s common. Locate the key usually found in the upper-right corner of a standard keyboard or at the top-right edge of the numeric keypad. Some keyboards may also have the PrtScn key labeled as Print Scr. Depending on your keyboard or laptop brand and model, the Function (Fn) key, along with the Windows key, might also enable screen capture functionality.

Step 3: Press the Print Screen Key

Once you’ve opened your program or window, press the Print Screen key (PrtSc) on your keyboard. This key copies the image of your screen to the clipboard and saves it in the memory for further processing.

Step 4: Capture a Specific Window Instead of the Entire Screen

If you want to capture just one particular window instead of the entire screen, you can do it by pressing the Alt+PrtScn keys together. This captures only the active window and saves it to the clipboard.

Step 5: Take a Screenshot of only a Part of the Screen

Sometimes, you might want to capture just a section of your screen. To do this, use the Windows Snipping Tool or press the Windows + Shift + S keys. The Snipping Tool allows you to define a rectangular area to capture. With Windows + Shift + S, you can use the cursor to select the area you want to capture.

Step 6: Open Paint or any other Photo Editing Software

After taking a screenshot, open Microsoft Paint or any other photo editing software installed on your computer. To open Paint, click on the Start menu, type ‘Paint’ in the search bar, and click on the Paint App.

Step 7: Paste the Screenshot

Once you’ve opened Paint, click the ‘Paste’ icon or press Ctrl + V on your keyboard to paste your screenshot onto the canvas.

Step 8: Edit the Screenshot if Necessary

Edit the screenshot according to your preference, such as highlighting specific information or drawing a line or an arrow to indicate something important on the screenshot. You can also crop the image if there is unwanted information.

Step 9: Save the Screenshot

Save the screenshot once it’s finalized. Click on the file menu, select ‘Save As’, give the file a name, choose the location you want to save it, and click ‘Save’.

Step 10: Save the Screenshot as a Different File Format

Paint and most photo editing software for Windows save screenshots in the .jpg format by default. If you want to save it in a different file format, click on ‘Save As’ and select the format of your choice.

Step 11: Use the Windows Snipping Tool

Windows Snipping Tool is an intuitive and versatile tool provided by the Windows operating system that enables you to take screenshots of any portion of your screen. It’s simple to use and has various capture options.

Step 12: Use Third-Party Screenshot Tools for More Features

There are many third-party tools available for taking screenshots that come with additional features.  For instance, Snagit, Greenshot, and Lightshot come with inbuilt editing tools that let you add captions to your screenshots, select specific areas, and many more.

Tips and Tricks

1. Use Windows Snipping Tool for quick screen capture

Windows Snipping Tool is an intuitive and quick alternative to the print screen button. It lets you choose the type of capture method you want and copy it to your clipboard or save it to your computer.

2. Use the Windows key in combination with other keys for easy access to tools

Hold down the Windows key and press other keys on your keyboard to access various popular shortcuts.

3. Get to Know Keyboard Shortcuts and Master Them

Using keyboard shortcuts saves time and enhances productivity. Take time to learn commonly used shortcuts.

4. Use Third-Party Tools

Third-party screenshot tools like Greenshot are easy to use and offer more advanced features than the Windows inbuilt tool.

5. Use the Snipping Tool to Highlight Specific Parts of your Screenshot

Use the highlight feature in the Windows Snipping Tool to focus on specific parts of your screenshot, especially if the details are tiny and hard to see.

6. Use the Windows Preview Pane Instead of Opening Images Individually

With the Preview pane, you can preview your screenshots without opening each file individually, hence saving time.

7. Use the Built-in Windows Photos App to View and Edit Screenshots

The Windows Photos app comes with basic editing tools that allow you to edit your screenshots.

8. Change the Destination of Your Screenshots

Customize your screenshot destination folder for convenience and ease of access by default.

9. Learn How to Use the Snipping Tool with Keyboard Shortcuts

The Snipping Tool is an efficient Microsoft software product to take high-quality screenshots, and learning how to use keyboard shortcuts with it can enhance productivity while saving time.

10. Split the Screen for Multitasking

With a split-screen application, you can capture the screenshots you need from one window and then edit it on the other window in real-time, hence saving time.

In conclusion, taking screenshots on Windows shouldn’t be a daunting task! Follow the steps outlined in this article, and you should have no difficulty capturing a screenshot on your computer. Remember to use the Windows Snipping Tool and to explore third-party tools for advanced screenshot features. Use keyboard shortcuts, and customize screenshot destination folders for convenience and quick access. Happy Screen-shooting!

Advantages and Disadvantages of How to Do Screen Shot on Windows

Advantages

1. Easy and convenient way to capture images on your computer screen.

2. No need to download additional software or applications, as the feature is already built-in to Windows.

3. Allows you to capture different types of screenshots – full screen, partial screen, and even specific windows or applications.

4. Useful for creating tutorials, presentations, and sharing visual information with others.

5. Can be used for troubleshooting errors and issues with your computer.

6. Saves time and effort compared to manually copying and pasting information from your computer screen to other applications.

7. Can be customized and easily accessible using keyboard shortcuts.

8. Provides accurate and high-quality images, especially with the use of third-party tools or applications.

9. Supports a wide range of file formats for saving and sharing, including JPG, PNG, and GIF.

10. Improves productivity by allowing you to quickly capture and edit images as needed.

Disadvantages

1. Limited editing options within the built-in Windows screen shot tool.

2. Cannot capture images from videos or live streaming content.

3. Requires familiarity with keyboard shortcuts or accessing the tool via the start menu.

4. Images captured may not accurately represent the actual colors or resolution due to the settings on your computer monitor.

5. The tool may not work properly with certain applications or software.

6. The feature is only available on Windows operating systems, limiting its accessibility for users of other operating systems.

7. Cannot capture animations or moving images.

8. The built-in tool does not offer a timer option for delayed screen shots.

9. Cannot capture screen shots without interfering with open applications or windows.

10. Users may accidentally capture personal or sensitive information that is visible on their computer screen.

FAQ

1. What is a screen shot?

A screen shot is a capture of what is currently visible on your computer screen. It’s a useful tool for capturing information or images that you want to save or share with others.

2. What is the easiest way to take a screen shot on Windows?

The easiest way to take a screen shot on Windows is to press the “Print Screen” button on your keyboard. The screen shot will be saved to your clipboard, and you can paste it into a document or image editing program.

3. How do I capture a specific area of my screen?

To capture a specific area of your screen, use the “Snipping Tool” program on your Windows computer. This program allows you to draw a rectangle around the area you want to capture and save it as an image file.

4. Can I take a screen shot of a single window?

Yes, you can take a screen shot of a single window by pressing “Alt + Print Screen” on your keyboard. This will capture only the active window and save it to your clipboard for pasting into a document or image editing program.

5. How do I take a screen shot on a Windows laptop?

On a Windows laptop, you can take a screen shot by pressing the “Fn + Print Screen” keys. This will save the screen shot to your clipboard for pasting into a document or image editing program.

6. Can I edit my screen shot after I’ve taken it?

Yes, you can edit your screen shot using an image editing program like Microsoft Paint or Adobe Photoshop. These programs allow you to crop, resize, and adjust the colors of your screen shot to make it look how you want.

7. How do I save my screen shot as a file?

To save your screen shot as a file, open an image editing program like Microsoft Paint or Adobe Photoshop and paste the screen shot from your clipboard. Then, click “File” and “Save As” to save the image as a file on your computer.

8. Is there a shortcut key for the Snipping Tool?

Yes, you can create a shortcut key for the Snipping Tool by going to “Start” and typing “Snipping Tool” in the search bar. Right-click on the program and select “Open file location.” Right-click on the program again and select “Properties.” In the “Shortcut” tab, click on the “Shortcut key” field and press the key combination you want to use as your shortcut.

9. Can I take a screen shot on Windows without using the keyboard?

Yes, you can take a screen shot on Windows without using the keyboard by using the “Snipping Tool” program. Simply click on the “New” button in the program and use your mouse to draw a rectangle around the area you want to capture.

10. How do I take a screen shot of a menu or dropdown?

To take a screen shot of a menu or dropdown, open the menu or dropdown and press “Alt + Print Screen” on your keyboard. This will capture only the active window and save it to your clipboard for pasting into a document or image editing program.

11. Can I take a screen shot while playing a video?

Yes, you can take a screen shot while playing a video by using the “Print Screen” button on your keyboard. The screen shot will be saved to your clipboard, and you can paste it into a document or image editing program.

12. How do I take a screen shot on Windows 10?

To take a screen shot on Windows 10, press the “Windows key + Print Screen” keys. The screen shot will be saved to your Pictures folder in a subfolder called “Screenshots.”

13. How do I take a screen shot on a Microsoft Surface?

To take a screen shot on a Microsoft Surface, press the “Windows logo + Volume Down” keys. The screen shot will be saved to your Pictures folder in a subfolder called “Screenshots.”

How to Do Screen Shot on Windows

If you’re using a Windows operating system, taking a screenshot is an essential skill that can greatly benefit your workflow. Whether you need to capture an image of an error message, a funny or important conversation, or an image on a website, it’s important to know how to take a screenshot with just a few clicks of your keyboard or mouse. In this article, we’ll show you step by step how to take a screenshot on Windows.

Conclusion and Closing

Now that you know how to take a screenshot on Windows, you can seamlessly and efficiently save important moments and images without a fuss. Remember, there are a variety of ways to take a screenshot, so don’t hesitate to explore your options until you find the method that best suits your needs. Whether you’re using a keyboard shortcut or a third-party software, don’t forget to save your image and use it for whatever you need it for!

Thank you for reading this article and we hope you benefitted from this tutorial. If you have any additional questions, feel free to leave a comment below and we’ll be sure to get back to you.

Until next time!