How to Take Screenshots on Windows: A Comprehensive Guide

Hello there, fellow Windows users! Have you ever needed to take a screenshot on your computer but didn’t know how? Fear not, as in this article we will guide you through the steps of how to do screenshots on Windows. Screenshots come in handy for a variety of situations, whether it’s for work, gaming, or just capturing a funny moment. By the end of this article, you will be a screenshot pro!

Step-by-Step Guide

Step 1: Decide what to capture

Before starting, you need to decide what you want to capture in the screenshot. This could be a single window or the entire screen. Once you have decided, move on to the next step.

Step 2: Locate the Print Screen (PrtScn) button

The Print Screen button can usually be found on the top row of your keyboard, labelled as “PrtScn” or “PrtSc”. If you are using a laptop, you may have to press a combination of keys such as “Fn” + “PrtScn” or “Fn” + “Alt” + “PrtScn”.

Step 3: Take a screenshot of the entire screen

If you want to capture the entire screen, simply press the PrtScn button on your keyboard.

Step 4: Take a screenshot of the active window

To capture the active window, make sure the window is selected and in focus. Then, hold down the Alt key and press the PrtScn button.

Step 5: Open Paint

Once you have taken the screenshot, open Paint by pressing the Windows key and typing “Paint” in the search bar.

Step 6: Paste the screenshot

In Paint, press the “Ctrl” and “V” keys at the same time to paste the screenshot.

Step 7: Save the screenshot

Click on “File” and then “Save As” to save the screenshot as a file on your computer. Choose a location and file name, and make sure to select the file type as either PNG or JPEG.

Step 8: Take a screenshot using Snipping Tool

If you don’t want to capture the entire screen or active window, you can use the Snipping Tool. Open it by typing “Snipping Tool” in the search bar and select “New”. Drag the cursor over the area you want to capture and save the screenshot.

Step 9: Take a screenshot using Windows Game Bar

For gamers, Windows Game Bar is a useful tool for capturing screenshots. Press “Windows Key” + “G” to open it, then click on the camera icon to take a screenshot.

Step 10: Use third-party screenshot tools

If you need more advanced screenshot capabilities, there are many third-party tools available such as Lightshot, Greenshot, and Snagit.

Step 11: Copy a screenshot to clipboard

To copy a screenshot directly to the clipboard without saving a file, press the Windows key + “PrtScn” on your keyboard.

Step 12: Take a screenshot using a third-party keyboard shortcut

Some third-party applications have their own keyboard shortcuts for taking screenshots. Check the application’s settings or documentation to find out if this is available.

Additional Tips and Tricks

1. Use the Snipping Tool shortcut

To open the Snipping Tool quickly, press “Windows Key” + “Shift” + “S”.

2. Adjust the snipping tool delay

To have more time to set up the snipping tool, you can adjust the delay in its settings.

3. Use the built-in Windows Snipping Tool

If you don’t want to use a third-party tool, you can use the built-in Snipping Tool that comes with Windows.

4. Change the default format of saved screenshots

To change the default format of saved screenshots, go to “Settings” > “System” > “Clipboard” and select your preferred format.

5. Use the Windows key + “H” shortcut

This keyboard shortcut allows you to share your screenshot to social media and other apps.

6. Use the Game Bar to record gameplay

In addition to taking screenshots, the Windows Game Bar can also record gameplay. Press “Windows Key” + “G” to open it, then click on the record button.

7. Use Snagit to annotate screenshots

Snagit allows you to add annotations, arrows, and text to your screenshots, making them more informative and easy to understand.

8. Use the Windows Snip & Sketch app

The Snip & Sketch app is a modern replacement for the Snipping Tool, and it comes with additional features such as cropping and basic editing.

9. Use OneNote for screenshots

OneNote is a great tool for taking screenshots and organizing them into notebooks, making it easy to find them later.

10. Use a screenshot manager

If you take a lot of screenshots, a screenshot manager such as ShareX or Lightshot can help you organize and manage them more efficiently.

And that’s it! You are now equipped with the knowledge and skills to capture screenshots on your Windows computer like a pro. Whether it’s for work, gaming, or just for fun, screenshots are a useful tool that come in handy in many situations.

Advantages and Disadvantages of How to do Screenshots on Windows


1. Easy and Fast – The process of screenshotting on Windows is quick and efficient, making it easy for users to capture images of their screens without any hassle.

2. Versatile – Windows provides various methods for taking screenshots, including the snipping tool, print screen button, and keyboard shortcuts, making it easier for users to choose the most convenient option based on their needs.

3. Convenient – Screenshots are a great way of sharing information with others, especially when trying to explain a problem or demonstrate how to do something.

4. Saves Time – Instead of typing out long explanations, a screenshot can provide a clear and concise representation of what the user is trying to show, making it easier and faster to communicate.

5. Helps with Troubleshooting – When experiencing technical difficulties, a screenshot can provide visual evidence of the problem, making it easier for technical support to diagnose and fix the issue.

6. Useful for Educational Purposes – Screenshots can be used for educational purposes, such as in tutorials, demonstrations, and presentations.

7. Can be Edited – Windows provides various editing tools to enhance the screenshot, making it more readable and visually appealing.

8. Can be Saved in Different Formats – Screenshots can be saved in different formats, such as JPEG, PNG, or GIF, depending on the user’s preference.

9. Can be Stored and Accessed Anytime – Screenshots can be stored in a designated folder or cloud storage, making it easier for users to access them anytime they need them.

10. Enhances Communication – Screenshots can help clarify misunderstandings and enhance communication by providing a visual representation of the message.


1. Limited Information – A screenshot can only capture what’s visible on the screen, which may not provide the full context of what the user is trying to show.

2. No Audio or Video – Screenshots cannot capture audio or video, which may be necessary in certain situations.

3. Limited Editing Capabilities – Windows provides basic editing tools, but for more advanced editing, users may need to use separate software.

4. Dependent on Hardware – Screenshots may differ depending on the hardware used, such as the type of monitor or graphics card.

5. Can be Misinterpreted – Screenshots can sometimes be misinterpreted, especially if there’s no accompanying explanation to provide context.

6. Language Barrier – If the recipient of the screenshot speaks a different language, they may not understand what the user is trying to convey.

7. Takes up Storage Space – Screenshots can take up valuable storage space, especially if users take frequent screenshots.

8. No Screen Recording – Windows provides no built-in screen recording feature, which may be necessary in certain situations.

9. Privacy Concerns – If the screenshot contains personal or sensitive information, users should be careful where they share it, as it may compromise their privacy.

10. Can be Time-Consuming – Depending on the method used to take the screenshot, the process may be time-consuming, especially if users have to edit or crop the image afterward.

Frequently Asked Questions (FAQ)

1. What exactly is a screenshot?

A screenshot is a digital image of whatever is currently being displayed on your computer screen.

2. How do I take a screenshot on Windows?

There are multiple ways to take screenshots on Windows, including using the Print Screen button, Windows key + Print Screen, and the Snipping tool.

3. What is the Print Screen button?

The Print Screen button, commonly abbreviated as “PrtScn”, is a key on your keyboard that allows you to capture a screenshot of your entire screen.

4. What is the Windows key + Print Screen shortcut?

Pressing the Windows key + Print Screen simultaneously captures a screenshot of your entire screen and automatically saves it to your Pictures folder.

5. How do I use the Snipping tool to take a screenshot?

The Snipping tool is a built-in program for Windows that allows you to capture specific areas of your screen. Open the Snipping tool and choose the “New” option, then select the area you want to capture.

6. Can I edit my screenshots after taking them?

Yes, there are many software options available for editing screenshots, including Microsoft Paint, Adobe Photoshop, and various online tools.

7. Where can I find my saved screenshots?

By default, your screenshots are saved in your Pictures folder under a subfolder called “Screenshots”.

8. How can I change where my screenshots are saved?

Open the Settings app and navigate to the “Storage” section, then click on “Change where new content is saved” and select a new folder for your screenshots.

9. Can I take screenshots of a specific window or program?

Yes, you can use the Snipping tool or various keyboard shortcuts to capture screenshots of specific windows or programs.

10. Is there a limit to how many screenshots I can take?

No, you can take as many screenshots as you need.

11. Are there any third-party programs I can use to take screenshots?

Yes, there are many third-party programs available for taking screenshots, including Greenshot, Lightshot, and Snagit.

12. Can I take screenshots on Windows using a Mac computer?

Yes, you can use Boot Camp or virtualization software like Parallels to run Windows on a Mac and take screenshots as you would on a regular Windows computer.

13. How do I share my screenshots with others?

You can share your screenshots by attaching them to an email, uploading them to a cloud storage service like Google Drive or Dropbox, or sharing them directly through messaging apps like Facebook Messenger or WhatsApp.

How to Do Screenshots on Windows

Screenshots are an important tool for capturing information you may need later or sharing it with someone. Most of us spend a lot of time on the computer, so learning how to do screenshots on Windows will make our lives much easier. If you’re not sure where to start, don’t worry, we’ve got you covered. In this article, we’ll cover how to take screenshots on Windows using several different methods.

Conclusion and Closing

In conclusion, taking screenshots on Windows is easy. With these methods, you can capture anything on your computer screen quickly, efficiently, and effectively. Whether it’s a single window, a full screen, or a specific area, you have multiple options. Remember to take the time to practice taking screenshots and save them in an organized way. It will make it easier to find them later. We hope this article has been helpful to you. If you have any questions or comments, leave them below. Until next time, happy screenshotting!