How to Print a Screen in Windows: A General Guide

Printing a screen in Windows is a useful feature that comes in handy in various situations. Whether you want to save an important image, share your screen with someone, or troubleshoot an issue, knowing how to print your screen is essential. In this article, we will guide you through the easy steps to print your screen on Windows.

Step-by-Step Guide on How to Print a Screen in Windows

Step 1: Prepare What You Want to Capture

Before you start printing your screen, you need to ensure that you’ve got the desired content on your screen. Whether it’s an image, a document, or a website, you need to have your screen displaying the content you want to capture.

Step 2: Open the Snipping Tool

Windows offers a built-in tool called the Snipping Tool that allows you to capture and save screenshots of your screen. You can quickly access the Snipping Tool by clicking on the Start menu and searching for it in the search bar.

Step 3: Choose the Type of Snip

After opening the Snipping Tool, you will be asked to choose the type of snip you want to take. You can choose from four different types of snips, including free-form, rectangular, window, or full-screen snip, depending on your need.

Step 4: Select the Area to Capture

Once you’ve chosen the type of snip, you can select the area of the screen you want to capture. If you choose a free-form snip, you can draw a shape around the content you want to capture. If you choose a rectangular snip, you can drag your cursor around the content. If you choose a window snip, you can select the specific window you want to capture, and if you choose a full-screen snip, you can capture your entire screen.

Step 5: Annotate the Snip (Optional)

Windows also allows you to annotate your snip by using the pen tool in the Snipping Tool. You can draw, highlight, or add a text box to your snip.

Step 6: Save Your Snip

Once you have captured and annotated your snip, you can save it by clicking on the save icon in the Snipping Tool. You can save it in various formats, including PNG, JPEG, and GIF.

Step 7: Open the Image You Want to Print

After saving your snip, you need to open the image you want to print.

Step 8: Open the Print Dialog Box

To open the print dialog box, you can press the keyboard shortcut Ctrl + P or right-click on the image and select Print.

Step 9: Choose Your Printer

In the print dialog box, you need to choose your printer from the list of available printers.

Step 10: Choose the Settings

You can customize the print settings, including the number of copies, orientation, and paper size, according to your preferences.

Step 11: Print Your Image

After choosing the printer and the settings, you can print your image by clicking on the Print button in the print dialog box.

Step 12: Check the Printed Image

Finally, after printing, you need to check the image for quality and ensure that it looks how you want it to be.

Other Tips and Tricks to Print Your Screen on Windows

1. Use the Windows Ink Workspace

Windows Ink Workspace provides advanced screen capture features and more annotation tools than the Snipping Tool.

2. Use the Print Screen Key

Pressing the PrtScn (Print Screen) key on your keyboard captures an image of your entire screen.

3. Use the Alt + PrtScn Key

Pressing the Alt + PrtScn keys on your keyboard captures an image of the active window.

4. Use Print Screen with Snipping Tool

You can also use the Print Screen key with the Snipping Tool to capture the entire screen and then customize the snip.

5. Use the Snipping Tool Shortcut

You can also create a shortcut for the Snipping Tool to access it quickly.

6. Use Third-Party Screen Capture Tools

Various third-party screen capture tools are available on the internet that provide advanced features and functionality.

7. Use the Windows Game Bar

Windows Game Bar provides the ability to capture screenshots and game clips without interruption.

8. Try Lightshot

Lightshot is a free and easy-to-use screen capture tool that provides extensive options for screen capture.

9. Use Greenshot

Greenshot is a free and open-source screen capture tool that enables you to take screenshots quickly and edit them.

10. Save Your Snips Automatically to OneDrive

If you’re using OneDrive, you can automatically save your snips to your OneDrive account.

In conclusion, printing your screen is a simple process that anyone can do. With the built-in tools provided by Windows, you can capture, annotate, and print your screen within a few steps. You can even use third-party tools if you need advanced features. Remember, it’s always essential to check the quality of the image before printing. So, what are you waiting for? Start capturing and printing your screen today.

How to Print a Screen in Windows: Advantages and Disadvantages


1. Easy to use: Printing a screen in Windows is a simple process that does not require any special skills or training.

2. Quick documentation: Printing a screen is a quick and convenient way to document an issue or share information with others.

3. Saves time: Printing a screen can save time by avoiding the need to write out lengthy explanations or descriptions.

4. Allows for editing: When using the Print Screen function, the captured image can be edited or annotated using image editing software.

5. Can be saved electronically: Captured images can be saved in a variety of formats, making it easy to share and store electronically.

6. Quality control: Printing a screen can ensure that issues or errors are captured accurately without the risk of human error.

7. Useful in troubleshooting: Printing a screen can be useful in troubleshooting system or software issues by providing a visual record of errors or problems.

8. Helps with training: Captured images can be used in training materials to provide clear examples of procedures or processes.

9. Enhances communication: Printing a screen can enhance communication by providing a visual aid to demonstrate issues or solutions.

10. Cost-effective: Printing a screen is a cost-effective way to document and share information without the need for expensive equipment or software.


1. Limited to screen size: Printing a screen limits the amount of information that can be captured to the size of the screen.

2. May require editing: Captured images may require editing to remove unwanted clutter or highlight specific details.

3. No animation or video: The Print Screen function cannot capture animations or videos, making it less useful for certain types of issues or errors.

4. Difficulty with scrolling: Capturing an entire document or webpage can be difficult when scrolling is required.

5. Inaccurate color representation: Screenshots may not accurately represent the colors or appearance of the original document or webpage.

6. Requires space: Captured images require storage space, which can be a concern when dealing with large amounts of information.

7. Can be time-consuming: Capturing and editing images can be a time-consuming process, especially when dealing with multiple screens or documents.

8. Not suitable for all professions: Certain professions may require more advanced or specialized documentation methods that the Print Screen function cannot provide.

9. Limited to static images: The Print Screen function cannot capture dynamic or interactive images, such as hover or click effects.

10. Limited to Windows operating systems: The Print Screen function is only available on Windows operating systems, limiting its use for cross-platform documentation or communication.


1. How do I print a screen on Windows?

To print the screen on a Windows computer, simply press the “Print Screen” button located on your keyboard. This will take a screenshot of your entire screen and save it to your clipboard.

2. How do I capture a specific window?

If you only want to capture a specific window, press the “Alt + Print Screen” buttons on your keyboard. This will capture only the active window that you are currently using.

3. Where can I find my screenshots?

Your screenshot will be saved to your clipboard, so you can paste it anywhere you like. You can also save the screenshot as an image file to your computer by opening a program like Paint and pressing “Ctrl + V” to paste the image, then saving it as a file.

4. Can I capture a specific portion of my screen?

Yes! On newer versions of Windows, you can use the Snipping Tool or Snip & Sketch app to capture a specific part of your screen. Simply open the app, select the “New” button, and then select the area of the screen that you want to capture.

5. Is there a keyboard shortcut for the Snipping Tool?

Yes! On Windows 10, you can press “Windows + Shift + S” to open the Snipping Tool and take a screenshot of a specific area of your screen.

6. Can I customize the Snipping Tool?

Yes! In the Snipping Tool, you can select “Options” to customize the settings such as the default file type for your screenshots and where they are saved.

7. How do I print a screenshot that I have saved?

To print a screenshot that you have saved as an image file, simply open the file in an image editing program like Paint or Photoshop, and then select “Print” from the File menu.

8. Can I print a screenshot directly from my clipboard?

Yes! After taking a screenshot, you can paste it into a program like Word or PowerPoint and then print it from there.

9. Can I take a screenshot on Windows with my smartphone?

Yes! If you have a Windows Phone, you can take a screenshot by pressing the “Power” button and the “Volume Up” button at the same time.

10. Can I take a screenshot while I am in a game or fullscreen program?

Yes! You can still take a screenshot by pressing the “Print Screen” button on your keyboard, but it will capture the entire screen including the game or program window.

11. Is there a way to take a timed screenshot?

Yes! On Windows 10, you can use the Snip & Sketch app to take a timed screenshot. Simply open the app, select the “New” button, and then select “Screen snip” followed by the timer icon.

12. Can I take a screenshot on Windows without using the keyboard?

Yes! If you have a Microsoft Surface tablet, you can use the Surface Pen to take a screenshot by double-clicking on the top button of the pen.

13. Can I edit my screenshots on Windows?

Yes! You can use image editing software like Paint or Photoshop to crop, resize, annotate, and enhance your screenshots.

How to Print a Screen in Windows

Printing a screen in Windows is a simple task that can come in handy in many situations. Whether you’re working on a project, creating a presentation, or simply sharing information with others, printing a screen can make the process easier and more efficient. In this article, we’ll show you how to print a screen in Windows and what you can do with the captured image.

Conclusion and Closing

Printing a screen in Windows is a useful tool that can save you time and effort, allowing you to capture and share information easily. By following the steps above, you can quickly and easily print a screen on your Windows computer. Whether you use it for work, school, or personal projects, this feature can be a valuable asset to your computing experience.

So, try out the steps outlined above and see how they work for you. And remember, if you have any additional questions or issues, don’t hesitate to reach out to your computer support team or online resources for help. Happy printing!

Until next time, happy computing, and we’ll see you again soon!