How to Print Screen in Windows 10: A General Guide

Printing screen on Windows 10 has become one of the most common tasks for PC users. It’s a simple process that can be done within seconds, but for those who are not tech-savvy, it can be a bit difficult. In this article, we will discuss the step-by-step guide on how to print screen in Windows 10, with some tips and tricks to make your process even smoother.

Step-by-Step Guide on how to Print Screen in Windows 10

Step 1: Capture Entire Screen

The first step to print screen on Windows 10 is to capture the entire screen using the “Print Screen” or “PrtScn” button on your keyboard. Once you have pressed this button, your screen will be saved to your clipboard.

Step 2: Open Paint

Next, you need to open Microsoft Paint, which can be found by typing “Paint” in the search bar or by going to “Windows Accessories” in the Start menu.

Step 3: Paste the Capture

Once Paint is open, paste the capture that you saved in your clipboard by pressing “Ctrl + V” or by clicking the “Paste” option in the top left corner.

Step 4: Crop the Image

If you want to crop the image, you can do so by using the “Select” tool in Paint. Once you have selected the area you want to crop, press “Ctrl + X” or click “Cut”.

Step 5: Save the Image

After cropping the image, you can save it by clicking “File” in the top left corner and then “Save As”. Choose your desired location and name for the image.

Step 6: Use Snipping Tool

Alternatively, you can use the built-in Snipping Tool to capture a specific area of your screen. This tool can be found by typing “Snipping Tool” in the search bar or by going to “Windows Accessories” in the Start menu.

Step 7: Choose Snipping Type

Once you have opened the Snipping Tool, choose the type of snip you want to take – free-form, rectangular, window, or full-screen.

Step 8: Capture the Image

After choosing the snipping type, click and drag your cursor to capture the image you want. Once you have captured the image, it will be saved to your clipboard.

Step 9: Open Paint

Open Microsoft Paint, paste the snip you saved in your clipboard by pressing “Ctrl + V” or by clicking the “Paste” option in the top left corner.

Step 10: Crop and Save

Crop the image if needed, save it by clicking “File” in the top left corner, and then “Save As”. Choose your desired location and name for the image.

Step 11: Use Keyboard Shortcuts

You can also use keyboard shortcuts to print screen in Windows 10. Press “Windows + PrtScn” to capture the entire screen, or “Windows + Shift + S” to use the Snipping Tool.

Step 12: Use Third-Party Tools

Lastly, you can also use third-party tools such as Lightshot or Greenshot to capture and edit your images.

Tips and Tricks

1. Use the Print Screen Button Wisely

If you want to take a screenshot of a specific area, use the Snipping Tool or keyboard shortcuts instead of taking a screenshot of the entire screen.

2. Edit Your Images

Use editing tools in Paint or third-party apps to enhance your screenshots or add annotations for better understanding.

3. Organize Your Screenshots

Create folders to store your screenshots and give them descriptive names for easy organization and retrieval.

4. Take Screenshots on Multiple Monitors

If you have multiple monitors, use the keyboard shortcut “Windows Key + Shift + S” to capture screenshots on any monitor.

5. Enable Game Bar

If you’re a gamer, use the Game Bar to take screenshots while gaming by pressing “Windows + G”.

6. Use OneNote

OneNote is a built-in app that can be used to take screenshots and organize them efficiently.

7. Use Third-Party Apps

If you frequently take screenshots, you can use third-party apps such as ShareX or Snagit, which provide additional features and editing tools.

8. Backup Your Screenshots

It’s important to backup your screenshots to avoid losing them in case of a system failure.

9. Use Cloud Storage

Cloud storage services such as Google Drive or Dropbox can be used to store and access your screenshots from anywhere.

10. Explore Your Options

Explore different tools and apps to find which one works best for you and your needs.

In conclusion, printing screen in Windows 10 is a simple process that can be done with various methods. With the step-by-step guide and tips provided in this article, you can make your process even smoother and enhance your screenshots to share with others.

Advantages and Disadvantages of How to Print Screen in Windows 10

Advantages

1. Easy to Use: Printing screen in Windows 10 is an easy and quick process that does not require any technical expertise.

2. Saves Time: With the Print Screen option, you can capture your computer screen and save the image instantly, saving the time that you would have spent on writing notes.

3. Can Help in Troubleshooting: By taking a screenshot, you can show the exact error message or issue you are facing to technical support, making it easier for them to diagnose and resolve the problem.

4. Useful for Demonstrations: If you are giving a presentation or training, printing the screen can be helpful in demonstrating a particular process or feature.

5. Sharing Information: You can share the screenshot with others to illustrate a point or show information.

6. Improves Communication: Sometimes, explaining a problem or issue can be difficult, but by using the Print Screen option, you can provide a visual aid that can improve communication.

7. Aids in Learning: Students can use the Print Screen option to take a screenshot of a lesson and review it anytime without having to take notes.

8. Customizable: Windows 10 allows users to customize the Print Screen option by assigning hotkeys or selecting the type of capture needed, making it a flexible tool.

9. Supports Multiple Screens: If you are using multiple screens, the Print Screen option can capture all of them, making it easier to present complex information.

10. Free: The Print Screen option is a free tool available in Windows 10, making it a cost-effective solution for capturing screenshots.

Disadvantages

1. Limited Functionality: The Print Screen option only captures a screenshot of the entire screen or active window and does not include other features like video capture or editing tools.

2. No Annotation: Windows 10’s Print Screen option does not have an inbuilt annotation tool, making it difficult to add notes or highlights to the captured image.

3. No Cloud Integration: The captured screenshot is saved locally, and there is no option to save it directly to the cloud, which can be inconvenient for users who use cloud storage services.

4. Captures Everything: The Print Screen option captures everything on the screen, including pop-ups or minimized windows, making it challenging to focus on a specific area.

5. Limited Image Formats: The saved image formats only include PNG and BMP, which are commonly used but may not be suitable for all users.

6. Inaccurate Color Representation: The Print Screen option may not accurately capture the colors on the screen, leading to discrepancies in the image quality.

7. Does Not Work for Videos: The Print Screen option cannot capture videos, making it unsuitable for users who need to capture videos for tutorials or presentations.

8. Can Be Misused: The Print Screen option can be misused to take unauthorized screenshots of sensitive information, which can result in data breaches or privacy violations.

9. Requires Editing: After capturing a screenshot, you may need to edit it to crop or resize the image, adding an extra step to the process.

10. Limited to Windows: The Print Screen option is exclusive to Windows 10 and cannot be used on other operating systems, making it difficult to share information across different platforms.

FAQ

1. What is a print screen in Windows 10?

A print screen is a command that captures and saves whatever is currently on your computer screen as an image. This image can then be saved or printed.

2. How do I take a print screen in Windows 10?

You can take a print screen in Windows 10 by pressing the “Print Screen” key on your keyboard.

3. What happens when I press the “Print Screen” key?

When you press the “Print Screen” key, the image of your computer screen is copied to the clipboard.

4. How do I access the clipboard?

You can access the clipboard by pasting the image into a program, such as Paint or Word, by pressing “Ctrl + V” on your keyboard.

5. How do I save the image?

To save the image, paste it into Paint or another image editing program, and then save the file as a JPEG or PNG file.

6. How do I print the image?

To print the image, open the file in an image viewing program, such as Windows Photo Viewer, and click “Print.”

7. Can I edit the image before saving it?

Yes, you can edit the image in a program, such as Paint or Photoshop, before saving it.

8. What if the “Print Screen” key doesn’t work?

If the “Print Screen” key doesn’t work, try using “Win + Print Screen” or “Fn + Print Screen” instead.

9. Where is the “Print Screen” key located?

The “Print Screen” key is usually located in the top-right corner of your keyboard.

10. Does Windows 10 have a built-in screen capture tool?

Yes, Windows 10 has a built-in screen capture tool called the “Snipping Tool.”

11. How do I use the “Snipping Tool”?

To use the “Snipping Tool,” open the program and select the type of snip you want to take. Then, use your cursor to select the area of the screen you want to capture.

12. Can I set a keyboard shortcut for the “Snipping Tool”?

Yes, you can set a keyboard shortcut for the “Snipping Tool” by going to “Settings” > “Ease of Access” > “Keyboard” and turning on the “Use the PrtScn button to open screen snipping” option.

13. Are there any third-party screen capture tools available for Windows 10?

Yes, there are many third-party screen capture tools available for Windows 10, such as Greenshot, Lightshot, and Snagit.

How to Print Screen in Windows 10

Printing screen can be a handy tool for capturing what’s on your computer screen and sharing it with others. If you’re using Windows 10, learning how to print screen is incredibly easy. Here’s how to do it.

Conclusion

Printing screen on Windows 10 can be a useful way to capture and share information with others. Whether you’re taking a screenshot of a great conversation, capturing an important document for work, or just want to remember something for later, knowing how to print screen is an essential skill. So, if you’re using Windows 10, take a few minutes to familiarize yourself with this simple process.

Closing

That’s it for our guide on how to print screen in Windows 10. We hope you found this information helpful and that you’re able to use this feature to its fullest potential. If you have any questions, feel free to reach out to us in the comments below. Until next time, happy printing!