How to Print Screenshots in Windows: A General Guide

When using a computer, one of the common things we need to do is capturing a screenshot. This is important for various reasons, such as sharing information, reporting a technical issue, or simply capturing a moment. If you are a Windows user and wondering how to print screenshot in Windows, worry no more. In this article, we will guide you through 12 easy steps to capturing and printing screenshots in Windows.

Step-by-Step Guide to Print Screenshot in Windows

Step 1: Determine the type of screenshot you want to take

Before taking a screenshot, you need to determine what type of screenshot you want to capture. This will affect the method of capturing the screenshot. For instance, if you want to capture the entire screen, you will use a different method compared to capturing a specific window or part of the screen.

Step 2: Press the PrtSc or Print Screen button on your keyboard

Once you have determined the type of screenshot you want to capture, you can now press the PrtSc button or Print Screen button on your keyboard. This button is usually located on the top row of your keyboard, on the right-hand side.

Step 3: Capture the entire screen

If you want to capture the entire screen, press the PrtSc button once. This will capture the entire screen and save the screenshot to your clipboard.

Step 4: Capture the active window

If you want to capture the active window, press the Alt + PrtSc buttons simultaneously. This will capture only the active window and save the screenshot to your clipboard.

Step 5: Capture a specific part of the screen

If you want to capture a specific part of the screen, press the Windows key + Shift + S buttons simultaneously. This will open the Snipping Tool, which allows you to capture a specific part of the screen.

Step 6: Save the screenshot to your computer

After capturing the screenshot, it is saved to your clipboard. To save it to your computer, open an image editing or word processing software, such as Paint or Microsoft Word, and press Ctrl + V to paste the screenshot. You can then edit the screenshot and save it to your computer.

Step 7: Use the Windows Snipping Tool to capture and save screenshots

Apart from using the keyboard shortcuts above, you can also use the Windows Snipping Tool to capture and save screenshots. The Snipping tool allows you to capture a specific part of the screen and save the screenshot to your computer.

Step 8: Use the Snip & Sketch app to capture and save screenshots

The Snip & Sketch app is a new tool that was introduced in Windows 10. This tool allows you to capture and annotate screenshots, and save them to your computer or OneDrive.

Step 9: Use the Game bar to capture and save screenshots

The Game bar is a feature that was introduced in Windows 10, and it allows you to capture and save screenshots while playing games. To use this feature, press the Windows key + G buttons simultaneously, and then click on the camera icon.

Step 10: Print the screenshot using the default print options

After capturing and saving the screenshot, you can now print it. To print the screenshot, open the image editing or word processing software you used to save the screenshot, and click on the File menu. Select Print, and then choose the default print options, such as the printer, paper size, and orientation.

Step 11: Print the screenshot using specialized print software

If you want to print the screenshot using specialized print software, such as Snagit or Greenshot, you can do so by opening the software and importing the screenshot. Once you have imported the screenshot, you can edit it and print it using the software’s print options.

Step 12: Use the Windows Print Screen feature to print the screenshot

If you want to print the screenshot directly without first saving it to your computer, you can use the Windows Print Screen feature. Press the PrtSc button to capture the screenshot, and then press the Ctrl + P buttons simultaneously to print it.

Useful Tips and Tricks

1. Use a screenshot tool for faster and easier screenshot capturing and editing.

Using a screenshot tool, such as Snagit or Greenshot, can make capturing and editing screenshots faster and easier. These tools provide advanced editing features and can save screenshots to different file formats.

2. Learn keyboard shortcuts for faster screen capturing.

Learning keyboard shortcuts for capturing screenshots can save you time and make the process faster. Memorize the keyboard shortcuts for capturing the entire screen, active window, and a specific part of the screen.

3. Use annotation tools to highlight important information in the screenshot.

Annotation tools, such as the ones provided by Snip & Sketch, can help you highlight important information in the screenshot. This can help you better convey the message you want to share.

4. Ensure that your screen resolution is set to the recommended settings.

If your screen resolution is not set to the recommended settings, it can affect the quality of the screenshot. Ensure that your screen resolution is set to the recommended settings before capturing the screenshot.

5. Use cloud storage services to save and share screenshots.

Using a cloud storage service, such as Google Drive or OneDrive, can make it easier to save and share screenshots. You can access the screenshots from any device and share them with others through a link.

6. Use the Windows Snip & Sketch app for quick screenshot editing.

The Snip & Sketch app provides quick screenshot editing features, such as cropping and annotating. Use this app for quick editing instead of opening a full-fledged image editing software.

7. Use the Windows Game DVR feature to capture and save gameplay screenshots.

If you play games on your computer, use the Windows Game DVR feature to capture and save gameplay screenshots. This feature allows you to capture screenshots without interrupting your gameplay.

8. Edit the screenshot before printing it to improve its quality.

Editing the screenshot before printing it can improve its quality. Adjust the brightness, contrast, and sharpness to improve the overall quality of the screenshot.

9. Share the screenshot directly to social media platforms to save time.

If you want to share the screenshot directly to social media platforms, such as Facebook or Twitter, use the share option provided by the software you used to edit the screenshot. This can save you time and effort.

10. Use the Windows Snipping Tool and Snip & Sketch app to capture screenshots on Windows 7 and Windows 10 respectively.

If you are using Windows 7, use the Windows Snipping Tool to capture screenshots. If you are using Windows 10, use the Snip & Sketch app to capture screenshots. These tools provide a more convenient way of capturing and editing screenshots compared to the Print Screen button.

In conclusion, capturing and printing screenshots in Windows is an easy and straightforward process. By following the steps and tips outlined in this article, you can capture and print screenshots without any difficulty. Remember to use the appropriate method of capturing the screenshot depending on the type of screenshot you want to capture.

Advantages and Disadvantages of How to Print Screenshot in Windows

Advantages

1. Easy to use – Windows provides a built-in mechanism to capture screenshots, and it is very easy to use.

2. Versatile – You can capture screenshots of any application, window, or part of the screen, which makes it very versatile.

3. Convenient – With the screenshot captured, you can easily print it out, which is very convenient.

4. No need for a third-party application – There is no need to install any third-party application to capture and print screenshots, which saves time and resources.

5. Can be shared easily – Once the screenshot is printed, it can be easily shared with others through email or other means.

6. Can be used for troubleshooting – Screenshots are a great way to troubleshoot technical issues as they provide a visual representation of the problem.

7. Can be used for presentations – Screenshots can be used in presentations to provide visual aids and examples.

8. Saves time – Capturing screenshots and printing them saves time as opposed to writing out instructions or copying information manually.

9. Can be enhanced – Screenshots can be enhanced with annotations and other visual aids to make them more informative and engaging.

10. Can be used for educational purposes – Screenshots can be used in educational materials as they provide a visual representation of concepts and ideas.

Disadvantages

1. Limited editing capabilities – The built-in screenshot tool in Windows has limited editing capabilities.

2. Limited flexibility – There are limited options for adjusting the size and resolution of the screenshot.

3. Can be limited by screen size – If the screen size is small, it may be difficult to capture a screenshot of the entire screen.

4. Could be inefficient – Capturing screenshots and printing them out can be inefficient if you need to do it frequently.

5. Not suitable for capturing video – The built-in screenshot tool in Windows cannot capture video.

6. Could be distracting – Capturing screenshots and printing them out could be distracting in certain settings such as meetings or lectures.

7. Limited sharing options – There are limited options for sharing screenshots through the built-in tool in Windows.

8. May not capture the intended information – Screenshots may not capture all the necessary information that is required.

9. Limited security – Screenshots can be easily shared and saved, which could lead to security concerns.

10. Limited functionality for advanced users – Advanced users may require more functionality that is not provided by the built-in screenshot tool in Windows.

FAQ

1. How do I take a screenshot in Windows?

To take a screenshot in Windows, simply press the “Print Screen” key on your keyboard. This will capture a screenshot of your entire screen.

2. How can I capture a specific window?

If you’d like to capture a specific window, press the “Alt” key and the “Print Screen” key at the same time. This will capture only the active window.

3. Where are my screenshots saved?

By default, your screenshots are saved to your computer’s clipboard. You can paste the screenshot into an image editing program, such as Microsoft Paint, to save it as an image file.

4. Is there a way to change the location where my screenshots are saved?

Yes, there are a few ways to do this. You can use a third-party screenshot app, which usually allows you to specify the location where screenshots are saved. Alternatively, you can use the “Snipping Tool” in Windows, which allows you to save your screenshots directly to a specific location.

5. Can I take a screenshot of just one part of my screen?

Yes, you can use the “Snipping Tool” in Windows to capture a specific area of your screen. Open the tool, click “New,” and then use your mouse to draw a box around the area you’d like to capture.

6. How do I open the Snipping Tool in Windows?

You can open the Snipping Tool by clicking the “Start” button, typing “Snipping Tool” in the search bar, and then pressing “Enter.”

7. What file formats are supported for saving screenshots?

Most image formats are supported, including JPEG, PNG, and GIF.

8. Can I take a screenshot of my entire web page?

Yes, you can use a browser extension such as “Fireshot” or “Awesome Screenshot” to capture a screenshot of your entire web page.

9. How do I paste a screenshot into an image editing program?

After taking a screenshot, open an image editing program such as Microsoft Paint. Press “Ctrl + V” or right-click and select “Paste.” Your screenshot should appear in the program.

10. Can I edit my screenshots after they are taken?

Yes, you can use an image editing program to edit your screenshots. Adjust colors, crop the image, add text, and more.

11. Can I take a screenshot on a Windows tablet?

Yes, you can take a screenshot on a Windows tablet by pressing the “Windows” button and the “Volume Down” button at the same time.

12. Can I use a third-party app to take screenshots?

Yes, there are many third-party screenshot apps available for Windows. Some popular options include Snagit, Greenshot, and Lightshot.

13. Is there a way to take timed screenshots?

Yes, some third-party screenshot apps allow you to set a timer before taking a screenshot. Alternatively, you can use the “Snipping Tool” in Windows and select “Delay” before taking your screenshot. This gives you a few seconds to set up your screen before capturing the screenshot.

Conclusion

In conclusion, taking a screenshot is a common activity for computer users. In Windows, there are several ways to capture screenshots, from using the built-in Snipping Tool to using keyboard shortcuts. Once you have taken a screenshot, you can easily edit and save it to your preferred location. By knowing how to print a screenshot, you can easily share your work with others, whether for work or personal purposes.

Closing

Thank you for reading this article on how to print a screenshot in Windows. We hope that the information provided has been helpful in your computing needs. If you have any further questions or concerns, feel free to leave a comment below. Good luck in your future screenshot-taking endeavours!