How to Print a Screenshot on Windows

Printing a screenshot on Windows is a necessary skill for any computer user. Whether you need an image for a presentation, a guide for a tutorial, or simply want to capture a moment on your computer screen, knowing how to take and print a screenshot can be incredibly useful. In this article, we will guide you through the process step by step, so you can learn how to print screenshots on Windows in no time.

The Steps to Print Screenshot on Windows

Step 1: Capture the Screenshot

The first step in printing a screenshot on Windows is to capture the image. You can do this in several ways, including using the built-in Windows Snipping Tool, pressing the Print Screen (PrtScn) button on your keyboard, or using a third-party screen capture tool. Once you have captured the screenshot, you will need to save it to your computer.

Step 2: Open the Image

Once you have saved the screenshot, you will need to open it in the default image viewer on your computer. On most Windows computers, this is the Windows Photo Viewer. Locate the file on your computer, right-click on it, and select the “Open with” option from the drop-down menu. Then, choose the Windows Photo Viewer from the list of available programs.

Step 3: Print the Image

With the screenshot open in the Windows Photo Viewer, click on the printer icon in the toolbar or press “Ctrl+P” on your keyboard to open the print dialog box. From here, you can customize the print settings, such as page orientation, paper size, and number of copies. Once you have set the desired settings, click on the “Print” button to print the screenshot.

Step 4: Check Printer Settings

Before you print the screenshot, it is important to check your printer settings. Make sure that your printer is turned on, has enough paper, and is connected to your computer. Additionally, ensure that your printer is set as the default printing device on your computer.

Step 5: Select the Right Printer

If you have multiple printers connected to your computer, ensure that you select the right printer from the “Printer” drop-down menu in the print dialog box. This will ensure that the screenshot is sent to the correct printer.

Step 6: Preview the Image

Before you print the screenshot, it can be useful to preview it first. This will allow you to see how the image will look on paper and make any necessary adjustments to the print settings. To preview the image, click on the “Preview” button in the print dialog box.

Step 7: Adjust Print Settings

If the screenshot does not look right in the preview, you may need to adjust the print settings. This could include changing the page orientation, adjusting the margins, or enlarging or reducing the size of the image. Experiment with different settings until you get the desired result.

Step 8: Print Selected Pages

If you only want to print selected pages of the screenshot, you can do so by entering the page numbers in the “Page Range” section of the print dialog box. This is useful if the screenshot is a multi-page document or if you only need a certain section of the image.

Step 9: Print Multiple Copies

If you need to print multiple copies of the screenshot, you can do so by adjusting the “Number of Copies” setting in the print dialog box. This will allow you to print as many copies as you need with ease.

Step 10: Save Print Settings

If you frequently print screenshots on Windows, you may want to save your print settings for future use. To do this, click on the “Properties” button in the print dialog box and make the desired changes to the print settings. Then, click on the “OK” button to save the settings.

Step 11: Troubleshoot Printing Issues

If you encounter any issues while printing the screenshot, such as an error message or poor print quality, you may need to troubleshoot the problem. This could involve checking your printer connections, updating your printer drivers, or cleaning your printer cartridges.

Step 12: Ask for Help

If you are still unable to print the screenshot on Windows, don’t hesitate to ask for help. Reach out to a computer support specialist, consult online forums, or search for troubleshooting guides online. With a little help, you will be able to print your screenshot in no time.

Additional Tips and Tricks

TIP 1: Use the Snipping Tool

The built-in Windows Snipping Tool is a convenient and easy way to capture screenshots on Windows. It allows you to capture custom sections of your screen and save them as image files for easy printing.

TIP 2: Use Third-Party Tools

There are many third-party screen capture tools available for Windows that offer advanced features and customization options, such as Greenshot, Snagit, and Lightshot.

TIP 3: Use Shortcuts

Keyboard shortcuts can save you time when capturing and printing screenshots on Windows. Learn the key shortcuts for the Snipping Tool, Print Screen button, and other screen capture tools to speed up your workflow.

TIP 4: Use a High-Quality Printer

Investing in a high-quality printer can make a big difference in the quality and clarity of your printed screenshots. Look for printers with high print resolutions and color accuracy for the best results.

TIP 5: Print in Black and White

If your screenshot is primarily text-based, consider printing it in black and white to save on ink and increase legibility. This can also be useful if you need to print a large number of copies.

TIP 6: Try Different Paper Types

Different paper types can make a big difference in the appearance and quality of your printed screenshots. Experiment with different paper weights, finishes, and colors to find the perfect look for your image.

TIP 7: Use Print Preview

Always preview your screenshot before printing to avoid wasting paper and ink on misaligned or poorly-sized prints. Use the print preview feature to ensure that your screenshot looks great before you hit the print button.

TIP 8: Print to PDF

If you don’t have a printer available or want to save your screenshot as a digital file, consider printing it to a PDF file. Most Windows computers come with the Adobe PDF printer driver installed, which allows you to save any document as a PDF file.

TIP 9: Keep Printers Up to Date

Regularly updating your printer drivers and firmware can improve print quality and prevent printing issues. Check for updates on your printer manufacturer’s website or use a driver update tool to keep your printers up to date.

TIP 10: Learn Basic Troubleshooting

Having a basic understanding of printer troubleshooting can save you time and frustration when dealing with printing issues. Learn how to clear printer queues, clean print heads, and replace ink cartridges to keep your prints looking great.

Advantages and Disadvantages: How to Print Screenshot on Windows


1. Easy to Use: One of the major advantages of printing a screenshot on Windows is its ease of use. Windows provides built-in tools that can help you capture and print screenshots without the need for any third-party software.

2. Saves Time: By using the print screen method, you can quickly capture and print the content that you need, without having to manually copy and paste the content into another application.

3. Provides Visual Evidence: Printing a screenshot can provide visual evidence of what was displayed on your computer screen at a particular point in time. This can be very useful in many situations such as when you need to provide evidence or proof of something that you saw on your computer.

4. Can Be Used Anywhere: As long as you have access to a Windows computer, you can easily print a screenshot. This means that you can use this method to capture and print information wherever you are, without needing to worry about compatibility issues with other devices or software.

5. Saves Space: When you print a screenshot, you are essentially saving a digital copy of the image. This means that you can store the image on your computer or other digital storage devices, freeing up space in your filing cabinet or physical storage space.

6. Can Be Shared Easily: Printed screenshots can be shared easily with others through email, social media, or other digital communication channels. This means that you can quickly and easily share information with others, without the need for any specialized software or hardware.

7. Customizable: Many of the built-in print screen tools in Windows allow for a certain level of customization, such as choosing the size or format of the image. This means that you can tailor the printed screenshot to your specific needs.

8. Can be Used in Presentations: Printed screenshot images can be very useful in presentations or other situations where you need to display information that is on your computer screen. By printing the screenshot, you can display the information in a more easily visible format.

9. Cost-effective: As previously mentioned, you do not need any third-party software to print a screenshot on Windows. This means that there are no additional costs associated with this method of printing.

10. Timelines Can Be Established: Screenshot printing serves the added advantage of providing a timeline of the tasks you completed during a specific project. This can be helpful for future reference, evaluation, and accountability.


1. Limited Flexibility: The print screen method may not be the most flexible method, as it simply captures the content displayed on the computer screen at a particular moment in time. This means that you may need to take multiple screenshots in order to capture all of the content that you need.

2. Quality of Image: The quality of the screenshot image may not be as high as that of an image captured using specialized software or hardware, depending on the settings of your computer.

3. Limited Annotation Tools: Built-in print screen tools on Windows offer limited annotation tools, and you may need to use third-party software to make extensive edits or annotations to the image.

4. Size Constraint: One of the disadvantages of using the print screen method is that it may be insufficient for large websites or applications. Large pages often require scrolling down, which can’t be done with the print screen function.

5. Time-consuming: It may be time-consuming to print out information that spans multiple pages as separate screenshots may need to be taken.

6. No Editable Text: When you take a screenshot, the text in the image is not editable, and you may need to retype the information if you need to edit it.

7. Inability to capture Streaming Video: You cannot use the Print Screen function to capture moving images and video displayed on your screen.

8. Operating System Limitations: Some Windows versions offer limited print screen functionalities, and you may require specialized software or tools or use third-party apps to overcome such limitations.

9. Limited Functionality in Mobile Devices: The print screen function is only available in Windows desktop or laptops, thus providing a disadvantage if someone needs to capture a screenshot using their mobile device.

10. Not Suitable for Complex Operations: In some situations, the print screen method may not be practical or suitable, such as for complex operations that require more sophisticated tools.


What is a screenshot?

A screenshot is an image capture of anything on your computer screen, whether it is a web page, a file, or even your desktop. It is a useful tool for capturing and saving information or sharing with others.

How do I take a screenshot on Windows?

To take a screenshot on Windows, press the “Windows logo key + Print Screen” keys on your keyboard. The screenshot will be saved in the “Screenshots” folder in your “Pictures” library.

How do I take a screenshot of a specific window?

To take a screenshot of a specific window on Windows, click on the window to make sure it is active, and then press “Alt + Print Screen” keys on your keyboard. The screenshot will be saved in the “Screenshots” folder in your “Pictures” library.

How do I take a screenshot of a specific area?

To take a screenshot of a specific area on Windows, press the “Windows logo key + Shift + S” keys on your keyboard. This will activate the “Snipping Tool”. Select the area, and the screenshot will be saved to your clipboard. You can then paste it into any application.

Can I edit my screenshot?

Yes, Windows has a basic image editor called “Paint” that allows you to make simple edits to your screenshot. You can open your screenshot in Paint by searching for it in the Start menu or by going to the “Screenshots” folder in your “Pictures” library, right-clicking on the image, and selecting “Edit”.

How do I print my screenshot?

Once you have taken a screenshot on Windows, you can print it by opening the screenshot in an image editing program, such as “Paint”, and then selecting “Print” from the “File” menu.

How do I email my screenshot?

To email your screenshot, you can either attach it to an email or paste it directly into the body of an email. To paste it, first, open your email program and create a new message. Then, right-click in the body of the message and select “Paste”.

What is the best format for my screenshot?

The best format for your screenshot depends on how you plan to use it. If you plan to send it in an email or upload it to a website, a JPEG formatted image will work fine. However, if you need a higher quality image, or if you plan to make edits to the image, a PNG format may be a better choice.

Where are my screenshots saved?

Your screenshots are saved in the “Screenshots” folder in your “Pictures” library. If you cannot find the folder, you can search for it in the Start menu or use the “File Explorer” program to navigate to your “Pictures” library.

How do I take a screenshot on a laptop?

To take a screenshot on a laptop, press the “Fn + Windows logo key + Print Screen” keys on your keyboard. The screenshot will be saved in the “Screenshots” folder in your “Pictures” library.

Can I take a screenshot of my entire screen?

Yes, you can take a screenshot of your entire screen by pressing the “Windows logo key + Print Screen” keys on your keyboard. The screenshot will be saved in the “Screenshots” folder in your “Pictures” library.

Why do I get a black screen when I take a screenshot?

If you get a black screen when you take a screenshot, it may be due to a compatibility issue with your graphics card. In this case, you can try updating your graphics card driver or using a different program to take a screenshot, such as the built-in “Snipping Tool” or a third-party tool like “Greenshot”.

How do I change where my screenshots are saved?

You can change where your screenshots are saved by opening the “Screenshots” folder in your “Pictures” library, clicking on the “Properties” button in the top menu bar, and then selecting “Location”. From there, you can choose a new location to save your screenshots to.


In conclusion, taking a screenshot is an essential task that every computer user should know how to do. It is not only useful for sharing information with others but also for saving important information for future reference. Whether you are a student, a blogger, or an office worker, taking screenshots is a necessary skill that you should master.

While there are many ways to take a screenshot on Windows, the PrtScn key and the Snipping Tool are the most commonly used methods. Both methods have advantages and disadvantages, so it is up to you to decide which one works better for you. Remember to experiment with the different options and find the one that suits your needs the most.


Thank you for taking the time to read this article on how to print screenshots on Windows. We hope that you have found this information useful and that it has helped you to better understand how to take screenshots on your computer. If you have any questions or comments, please feel free to leave them below and we will respond as soon as possible. Good luck with your screenshot-taking endeavors, and until next time, stay safe and happy computing!