How to Screenshot in Windows: A Beginner’s Guide

Screen capturing or screenshotting is a convenient way to capture and save a visual representation of something that appears on your computer screen. Screenshots could be a great way to communicate ideas and share information with others. Windows, the most widely used operating system, makes it super easy to take screenshots. In this guide, we will show you how to take a screenshot in Windows operating system, step by step.

Step-by-step Guide To Taking Screenshots in Windows

Step 1: What Do You Want To Capture?

Before you proceed with taking screenshots, it is essential to know exactly what you want to capture. Do you want to capture the entire screen, a single open window, or a specific area on your screen? Identifying what you want to capture will make the process much simpler.

Step 2: Locate The Print Screen (PrtScn) Key

The Print Screen (PrtScn) key is located in the upper right-hand corner of your keyboard. This key is used to capture the entire screen.

Step 3: Capture The Entire Screen

To capture the entire screen, press the PrtScn key. The screenshot will be copied to the clipboard, and you can paste it into a document or image editor.

Step 4: Use The Windows Key + PrtScn Key Combination

If you want to save the screenshot to your computer automatically, press the Windows key + PrtScn key together. The screenshot will be saved in the “Pictures” folder in your user account.

Step 5: Capture The Active Window

To capture an active window, click on the window to make it active and then press the Alt + PrtScn keys. The screenshot of the active window will be copied to the clipboard.

Step 6: Use The Windows Game Bar

If you are using Windows 10, the Game Bar can also be used for taking screenshots. Press the Windows key + G to open the Game Bar, and then click on the camera icon to take a screenshot.

Step 7: Use Snipping Tool

Windows also comes with a built-in Snipping Tool that allows you to capture a specific area on the screen. Search for “Snipping Tool” in the Windows search bar and open it, then select the area you want to capture.

Step 8: Use Snip & Sketch

Snip & Sketch is a more advanced version of the Snipping Tool that comes with the latest Windows updates. To take a screenshot using Snip & Sketch, press the Windows key + Shift + S keys, and then select a rectangular, free-form, or full-screen snip.

Step 9: Use Microsoft OneNote

Microsoft OneNote is a note-taking application that allows you to capture screenshots. Open the OneNote application, click on “Insert,” and then select “Screen Clipping.”

Step 10: Use Third-party Software

There are various third-party software available on the internet that allows you to take screenshots in Windows. Some popular options include Greenshot, Lightshot, and PicPick.

Step 11: Save The Screenshot

After taking a screenshot, you have to save it in a document or an image editor. You can use Microsoft Paint, Adobe Photoshop, or any other image editor to save and edit your screenshot.

Step 12: Share The Screenshot

You can share the screenshot with others by attaching it to an email or by uploading it to the internet. You can also share it directly from the image editor.

Tips and Tricks for Taking Screenshots in Windows

Tip 1: Use Keyboard Shortcuts

Using keyboard shortcuts can make the process of taking screenshots much easier and faster.

Tip 2: Use Third-party Software

Third-party software can offer more advanced features than the built-in Windows tools.

Tip 3: Use The Snipping Tool for Quick Edits

The Snipping Tool has a built-in editor that allows you to make quick edits to your screenshots without having to open an image editor.

Tip 4: Disable Quick Access To Camera And Microphone

Disabling quick access to camera and microphone can prevent unauthorized applications from using them.

Tip 5: Pin The Snipping Tool to Your Taskbar

Pinning the Snipping Tool to your taskbar can make it easily accessible.

Tip 6: Use High-Quality Image Formats

Using high-quality image formats such as PNG can retain the quality of the screenshot.

Tip 7: Use The Print Screen Key Along With Alt, Shift, and Ctrl Keys

Using the Print Screen key along with other keys such as Alt, Shift, and Ctrl can allow you to take different types of screenshots.

Tip 8: Use The Windows Key + Print Screen Key To Take Screenshots Quickly

Using the Windows key + Print Screen key can allow you to take screenshots quickly and save them automatically.

Tip 9: Organize Your Screenshots

Organizing your screenshots in folders based on their categories can make it easier to find them when you need them.

Tip 10: Practice Taking Screenshots

Practice taking screenshots regularly to become more familiar with the process and improve your skills.

In conclusion, taking screenshots in Windows is a straightforward process, and there are various ways to do it. With these step-by-step instructions and tips, you can capture and share your screen easily and efficiently. Whether you are a professional who needs to communicate ideas or a casual user who wants to share information, taking screenshots could be an excellent way to achieve your goals.

Advantages and Disadvantages of How to Screen Shot in Windows


1. Easy to Use: The process of screen shotting in Windows is user-friendly and easy to understand, even for individuals who are not tech-savvy.

2. Allows for Efficient Communication: Screen shotting in Windows makes it easy to share information or troubleshoot with customer and technical support teams. It’s faster and easier to explain a problem through a picture than trying to describe it in words.

3. Useful for Instructional Purposes: Screen shotting is a great tool to use when creating instructional material for others, such as how-to guides. The images provide visual aids for users and help to convey complex ideas more simply.

4. Can Capture Web Pages in Full: A screen shot in Windows can capture an entire webpage, including areas that may not be visible on the screen. This is ideal for documentation or presentations.

5. Provides Evidentiary Support: Since screen shots act as visual evidence, they can be used in legal cases as evidence, including online harassment and cyberbullying.

6. Available on All Windows Devices: Since the screen shot feature is built into Windows, it’s available on all devices using Windows software, allowing for ease of use across multiple devices.

7. Can Save Time: Screen shotting can save time and effort when dealing with technical issues or documenting important information. Rather than writing out a lengthy explanation, a screen shot can do the work for you.

8. Provides a Better User Experience: Screenshots can help improve the user experience by providing transparency and added support to customers.

9. Can Improve Productivity: Screen shotting can help improve productivity by allowing individuals to quickly capture and share information.

10. Can Help with Troubleshooting: Screen shotting can be helpful when troubleshooting an issue, as it allows individuals to capture error messages and share them with support teams for a quick resolution.


1. Can Take Up Storage Space: Constantly taking screen shots can lead to a lot of data being stored on a device, taking up valuable space.

2. Can Be Inaccurate: Screen shotting can sometimes be inaccurate, capturing only a portion of the intended image. This can lead to confusion when trying to troubleshoot an issue.

3. Can Be Time-Consuming: Taking multiple screen shots can be time-consuming, especially when trying to capture a large amount of information.

4. Can Be Misused: Screen shots can sometimes be misused, such as when individuals take and share screen shots without permission, leading to privacy concerns.

5. Can Be Limited: Some applications or programs may not allow for screen shotting, limiting the usefulness of the feature.

6. Can Be Misleading: Screen shots can sometimes be misleading, capturing only a small portion of a larger problem leading to an inaccurate understanding of the issue.

7. Can Be Unreliable: Screenshot functionality can be unreliable, especially when the software in question does not have a dedicated key or commands to initiate the capture.

8. Requires Editing: Some screen shots may require editing to make it clear and presentable, leading to extra effort and time spent.

9. Can Distract from the Problem: Constantly taking screen shots can distract from the issue at hand, leading to reduced productivity and delays in problem resolution.

10. Can Be Overused: Overusing screen shots can lead to a cluttered and disorganized workspace, making it difficult to find the information that matters most.


1. What is a screenshot?

A screenshot is a digital image of whatever is currently visible on your computer screen.

2. Why would I need to take a screenshot?

You might need to take a screenshot if you want to show someone what you’re seeing on your screen, or if you want to save information for later reference.

3. How do I take a screenshot in Windows?

To take a screenshot in Windows, simply press the “PrtScn” button on your keyboard. This will capture an image of your entire screen. You can then paste the image into a document or image editing program.

4. Is there a way to capture just part of my screen?

Yes, you can capture just part of your screen by using the “Snipping Tool” in Windows. This is a program that allows you to select the exact area you want to capture and save it as an image.

5. How do I open the Snipping Tool?

You can open the Snipping Tool by clicking on the “Start” button, typing “Snipping Tool” into the search bar, and then selecting the program from the search results.

6. Can I assign a keyboard shortcut to the Snipping Tool?

Yes, you can assign a keyboard shortcut to the Snipping Tool by right-clicking on the program icon, selecting “Properties,” and then clicking on “Shortcut key” to set the shortcut.

7. How do I save a screenshot?

To save a screenshot, simply open an image editing program (like Paint), click “Paste” to paste the screenshot into the program, and then click “File” and “Save” to save the image.

8. Can I take a screenshot of a specific window?

Yes, you can take a screenshot of a specific window by pressing “Alt + PrtScn” on your keyboard. This will capture an image of the active window only.

9. Can I take a screenshot of a menu?

Yes, you can take a screenshot of a menu by using the “Snipping Tool” and selecting the specific menu you want to capture.

10. Can I edit my screenshot?

Yes, you can edit your screenshot using an image editing program like Paint or Photoshop.

11. Where are my screenshots saved?

Your screenshots are saved to the clipboard when you take them. You can then paste them into an image editing program to save them as a file.

12. Can I take screenshots of video games?

It depends on the game and your computer’s settings. Some games have built-in screenshot functions, while others might require you to use a third-party program.

13. Can I take screenshots on a laptop?

Yes, you can take screenshots on a laptop using the same methods as on a desktop computer.

How to Screenshot in Windows

Taking screenshots in Windows can be a lifesaver in so many situations. Whether you’re trying to save important information or capture an error message to send to technical support, a screenshot can be incredibly helpful. But if you’re not familiar with the process, it can be a bit confusing. In this article, we’ll show you how to take a screenshot in Windows.

Conclusion and Closing

In conclusion, taking a screenshot in Windows is a simple process once you know how to do it. Whether you’re using the keyboard shortcut, the snipping tool, or a third-party app, taking a screenshot can be an incredibly helpful tool in a variety of situations. So the next time you need to capture an image on your screen, give one of these methods a try and see how it can improve your workflow. Happy screenshotting!

Thanks for reading, and we hope this article has been helpful. If you have any other tips or tricks for taking screenshots in Windows, feel free to share them in the comments below! Until next time, stay productive and keep learning.