How to Screenshot on Windows Computer: A Beginner’s Guide

Screenshotting has become an integral part of our daily routine, especially in today’s digital age. Screenshots are particularly helpful when explaining a problem to technical support, showcasing a webpage’s layout, or showing off your gaming achievements, and many more. Nevertheless, it’s not always straightforward how to capture them, especially if you’re unsure of your PC’s functionality. This article aims to show you how to screenshot on Windows computer, step-by-step, for those who may be having difficulties with the process.

Step-by-Step Guide on How to Screenshot on Windows Computer

Step 1: Identify Your Keyboard’s Key Combination

The first step in taking a screenshot is to identify your keyboard’s key combination, which varies depending on your device. If you’re working on a laptop, you might require a different combination than if you’re using a desktop computer. To make things easier, Windows 10 includes an integrated Snipping Tool that enables you to take a screenshot simply by clicking on a button, saving you the trouble of memorizing all of the keyboard shortcuts.

Step 2: Take a Screenshot of the Entire Screen

The most frequent Screenshot is of the entire screen. Press the Windows key + Print Screen (PrtScn) key combination on your keyboard simultaneously to accomplish this. Your computer display will go dark for a moment as Windows captures the image. The file is stored in the default screenshot folder, which you can access by navigating to the Pictures folder.

Step 3: Take a Screenshot of a Window

If you want to capture a particular window, press the Alt + Print Screen shortcut. This will only capture the active window running on your screen, storing it in your clipboard. You must then paste the picture into the document or image editor where you would like to use it.

Step 4: Take a Screenshot of an Active Window

To capture an active window, follow the instructions for capturing a window, but this time, do not hit the power button. Instead, press and hold Alt + Fn + Print Screen, which will instantly capture the active window.

Step 5: Take a Screenshot of a Custom Area

To capture a custom area of your screen, you can utilize the integrated Snipping Tool. Start the Snipping Tool by typing snipping in the search bar. When it opens, click on the New button. Using your cursor, sketch the area you’d like to capture, then save the picture.

Step 6: Take a Screenshot Using the Game Bar

If you’re a gamer, you’re probably acquainted with the Game Bar, which is available on Windows computers to capture high-definition screenshots. Simply press Windows + G to open the game bar, then click the camera icon to capture a screenshot.

Step 7: Screenshot an Individual Display

If you’re using a multi-monitor setup, you might want to take a screenshot of a specific screen. This can be accomplished by pressing the Windows + PrtScr key combination, which will capture your current screen and save it in the default directory.

Step 8: Make Annotations on Your Screenshot

It is frequently essential to make modifications or add annotations to a screenshot. To accomplish this, select the image and open it with the default app, Photos. Choose Edit and then Draw to begin making changes.

Step 9: Save Your Screenshot in Different File Formats

Windows permits you to save your screenshot in a variety of file formats, including PNG, GIF, JPEG, and BMP. When you take a screenshot, Windows immediately saves the file in PNG format by default. To save a Picture file in a different format, right-click the image and select Save As from the menu.

Step 10: Assign Custom Hotkeys

If you capture screenshots on a regular basis, you might want to assign custom hotkeys to specific combinations. This can be accomplished using the snip and sketch app on Windows 10.

Step 11: Manage Your Screenshot Collection

Screenshots can take up a lot of space on your computer, depending on how frequently you take them. As a result, it’s good practice to delete images you no longer need. You can also sort your Pictures into different folders to keep them organized and easy to access.

Step 12: Share Your Screenshot with Others

Finally, there may be times when you require to share your screenshots with colleagues, customers, or friends via email or messaging applications. To share your Screenshot, right-click the file and select either Send To or Share from the menu.

Tips and Tricks

Tip 1: Use the Windows + Shift + S Shortcut

A more rapid and more convenient process to capture a specific area on the screen is to use the Windows + Shift + S shortcut. This will allow you to take a snip of the area you choose without having to go into the Snipping Tool.

Tip 2: Instantly Save Your Screenshot to OneDrive

For those who utilize OneDrive frequently, it’s simple to save screenshots instantly in the cloud rather than on their computer’s hard drive. This can be accomplished in the OneDrive app’s settings.

Tip 3: Use the Snipping Tool’s Delay Function

The Snipping Tool has a built-in delay function that allows you to get to the area you want to capture before taking a snip. To use it, go to the Delay drop-down menu and select a value from the menu.

Tip 4: Utilize Lightshot

Lightshot is a program that allows you to take a screenshot, edit it, and upload it to the cloud all within a single app. It is straightforward to use and includes several useful features like highlighting or blurring parts of the picture.

Tip 5: Set Up the Print Screen Button

With the Microsoft’s PowerToys application, you can configure the Print Screen button to work in a variety of ways, like taking a screenshot and saving it or copying it to the clipboard, making it extremely useful.

Tip 6: Use Greenshot

Greenshot is an entirely free screenshot software that is simple to use and enables you to take pictures of the entire screen, windows, or a custom area. In addition, it includes annotation tools, making it a fantastic addition to any image editor.

Tip 7: Email Your Screenshot Directly from the Snipping Tool

You can email your snip directly from the Snipping Tool as an attachment using the “Send Snip” button, which is situated at the bottom of the app. As a result, there’s no need to leave the program.

Tip 8: Make Whiteboard-Like Drawings on Your Screen

Microsoft’s Whiteboard app enables you to make drawings and annotations on your screen, making it an excellent tool for meetings and online presentations.

Tip 9: Utilize Alt + Print Screen to Capture the Active Window Only

The Alt + Print Screen shortcut captures only the active window, allowing you to save time by not having to crop the image later.

Tip 10: Use the Windows Snip & Sketch App

Finally, the Windows Snip & Sketch app is a useful tool for taking screenshots and then editing them. In addition, it comes pre-installed on Windows 10, making it extremely practical for daily use.

In conclusion, taking screenshots on a Windows computer is an essential and frequently utilized tool, making this guide an indispensable source of knowledge for anyone who wants to do so. With these simple steps and tips, you can quickly and efficiently capture any monitor screen, making communication and technical help an absolute breeze.

Kelebihan & Kekurangan of Screenshotting on a Windows Computer

Advantages of Screenshotting on a Windows Computer

There are various advantages to screenshotting on a Windows computer, some of them include:

Advantages Descriptions
Easy to Use Screenshotting on a Windows computer is very easy and straightforward. All you need to do is press a few keys, and you’re done.
Helps to Solve Problems Screenshots can provide evidence of any problems faced on the computer which can help identify and solve the issue.
Communication Screenshots can be used to communicate more effectively with others when trying to explain something on the computer.
Useful for Education Screenshots can be helpful for educational purposes, such as including them in presentations to illustrate a point.
Remote Working Screenshotting can help individuals who work remotely communicate and collaborate with their colleagues more effectively.
Helps to Improve Efficiency Screenshots can be used to keep important information within reach and on record, allowing for more efficient task completion.
Improves Social Media Posts Screenshots can be used to improve social media posts, by adding context or relatable content to the post.
Useful for Customer Support Screenshots of customer issues can be helpful for customer support specialists, allowing them to see the problem for themselves.
Helpful for Reviews Screenshots can be used to supplement or prove the accuracy of reviews you are creating, making them more reliable.
Adds Visual Clarity Screenshots can help to add visual clarity, making it easier for people to understand the issue or information you are presenting.

Disadvantages of Screenshotting on a Windows Computer

Even though there are several advantages, there are also a few disadvantages to screenshotting on a Windows computer:

Disadvantages Descriptions
Storage Space Screenshots take up storage space, which could be a problem if your computer has limited storage.
Privacy Issues If the content on the screen contains personal information, a screenshot could be a potential privacy issue.
Quality of Image If the resolution of the screenshot is not high enough, the image may pixelate or appear blurry.
Dependent on Computer Performance Screenshots may not be able to be taken when the computer is not running as efficiently, causing delay or failure.
Can Look Unprofessional Screenshots can sometimes look unprofessional, depending on the context in which they are used.
Requires Additional Editing Additional editing may be required to the screenshot to improve its quality or add annotations.
Capturing Motion Screenshots are not helpful when capturing motion, such as a video or an animation.
Content Not Captured Accurately When capturing content within a website, certain aspects – such as pop-ups – may not be captured accurately.
No Context Provided Screenshots do not provide any context for why the screenshot was taken or what the user is trying to communicate.
Issues with Copyright Screenshots may cause issues with copyright, as the ownership of intellectual property may not belong to the user.


1. How do I take a screenshot on Windows?

You can press the “Print Screen” (PrtScn) button on your keyboard and the screenshot will be saved to your clipboard.

2. How do I take a screenshot of just one window?

You can press “Alt + Print Screen” to take a screenshot of the active window only.

3. How do I take a screenshot of a specific area?

You can use the Windows “Snipping Tool” to capture a specific area of your screen.

4. How do I find my screenshots?

Your screenshots are saved to your clipboard. You can open a program like Paint and press “Ctrl + V” to paste the screenshot and save it as an image file.

5. How do I save a screenshot as an image file?

You can open a program like Paint and press “Ctrl + V” to paste the screenshot. Then, go to “File” and choose “Save As” to save it as an image file.

6. Can I take a screenshot using a keyboard shortcut?

Yes, you can use the “Windows key + Print Screen” button to take a screenshot and save it as an image file.

7. How do I take a screenshot on a Windows tablet or touch screen device?

You can press the “Windows logo + volume down” button at the same time to take a screenshot on Windows tablets and touch screen devices.

8. Can I take a screenshot of a video or game?

Yes, you can take a screenshot of a video or game by using the “Print Screen” button or a screen capture software.

9. How do I take a screenshot of my login screen?

You cannot take a screenshot of your login screen on Windows.

10. Can I take a screenshot of a drop-down menu?

Yes, you can take a screenshot of a drop-down menu by opening it and pressing “Alt + Print Screen”.

11. Can I take a screenshot of a webpage?

Yes, you can take a screenshot of a webpage by using a web browser extension or a screen capture software.

12. How do I annotate a screenshot?

You can use the Windows “Paint” program or a third-party software to annotate your screenshots.

13. What should I do if my screenshot is blurry?

You can try taking the screenshot again or adjust the screen resolution settings on your computer.

How to Screenshot on Windows Computer

For many computer users, taking a screenshot is a way to capture a moment, save a document, or share information with others. Whatever your reason, learning how to take a screenshot on a Windows computer is an essential skill. In this article, we’ll walk you through the steps to take a screenshot on your Windows computer.

Conclusion and Closing

In conclusion, taking a screenshot on your Windows computer is a simple process. Whether you prefer to use keyboard shortcuts or the built-in Snipping Tool, there are many options available to capture images on your computer. Once you have your screenshot, you can edit it, save it, or share it with anyone you choose.

Thank you for reading this article on how to take a screenshot on your Windows computer. We hope this tutorial has been helpful and informative. If you have any questions or comments, please feel free to leave them below. Until next time, happy computing!