How to Screenshot on Windows Keyboard: A Comprehensive Guide

Hello there! Are you looking for a quick guide on how to screenshot on Windows keyboard? You’ve come to the right place! Screenshots are great for capturing a moment on your computer screen or taking a snap of a specific section. In this article, we will discuss 12 simple steps on how to screenshot on Windows keyboard, as well as some tips and tricks to enhance the process. So, let’s get started!

12 Simple Steps to Screenshot on Windows Keyboard

Step 1: Plan Ahead

Before taking a screenshot, make sure that you are aware of what exactly you want to capture on your screen. Consider the area and size of the screen section, and what you will use the screenshot for. This will help you to take the right screenshot when the time comes.

Step 2: Locate the Print Screen Button

The first step in taking a screenshot on a Windows keyboard is to locate the “Print Screen” button on your keyboard. It is usually labeled as “PrtScn” or “PrtSc”. On some keyboards, this button may be abbreviated to “PrtSc” or “PrSc”.

Step 3: Take a Basic Screenshot

Once you have located the “Print Screen” button, you can take a basic screenshot by simply pressing it. This will capture an image of your entire screen and save it to the clipboard.

Step 4: Take a Screenshot of an Active Window

If you want to capture a screenshot of a specific window, first, open it. Then, press the “Alt” and “Print Screen” buttons at the same time. This will capture an image of the active window and save it to the clipboard.

Step 5: Take a Screenshot of a Specific Area

To capture a screenshot of a specific area on your screen, press the “Windows” and “Shift” and “S” keys at the same time. This will open the Snipping Tool. On the Snipping Tool, click “New” and select the area of the screen you want to capture. Once you have selected the area, the screenshot will be saved to the clipboard.

Step 6: Open Paint

To access the screenshots you have taken, open Paint by typing “paint” into the “Start” menu. You can also use other image editing software that you prefer.

Step 7: Paste the Screenshot

Once Paint is open, paste the screenshot. You can do this by either pressing “Ctrl” and “V” at the same time or by clicking on the “Paste” button.

Step 8: Save the Screenshot

After pasting the screenshot to Paint, save it by clicking “File” and then “Save As”. Give your screenshot a name and select the file format you want to save it in, such as “JPEG” or “PNG.”

Step 9: Save the Screenshot to a Specific Folder

Before saving the screenshot, make sure to select the folder where you want to save it. This will make it easier for you to locate and access the screenshot later.

Step 10: Choose the Right File Format

When saving the screenshot, choose the appropriate file format for your needs. For example, if you are using the screenshot for a presentation, you may want to use JPEG format. On the other hand, if you want the screenshot to have a transparent background, use PNG format.

Step 11: Crop and Edit the Screenshot

If needed, you can edit the screenshot in Paint or other image editing software. You can also crop the screenshot to remove unwanted areas.

Step 12: Access and Use the Screenshot as Needed

After completing the previous steps, you can finally access and use the screenshot as needed. Share it with friends, use it in your work or projects, or keep it for future reference.

Tips and Tricks for Screenshotting

1. Use the Windows Key

As discussed above, using the “Windows” key and “Shift” and “S” keys at the same time allows you to capture a specific area on your screen. This is a quick and easy way to take a screenshot.

2. Use Snipping Tool

Aside from Print Screen, Windows also has a built-in Snipping Tool that allows you to capture a specific area on your screen. You can access this tool by typing “snipping tool” in the “Start” menu.

3. Use Third-Party Software

If you prefer a more advanced screenshot tool, there are plenty of third-party software available online. Some popular options include Greenshot, Snagit, and Lightshot.

4. Use Keyboard Shortcuts

Learning keyboard shortcuts can save you time and make the process of capturing a screenshot much easier. Familiarize yourself with these shortcuts to improve your screenshotting skills.

5. Save Your Screenshots in Cloud Storage

Saving your screenshots in cloud storage such as Google Drive or Dropbox, allows you to access them easily from any device.

6. Use Snip & Sketch

Windows 10 users can use Snip & Sketch for taking screenshots. It not only allows you to capture screen but also provides editing tools, including highlighting, adding captions, and blurring.

7. Edit Screenshot in Microsoft Office

If you have Microsoft Office installed in your PC, you can use Microsoft Word or PowerPoint to edit screenshots directly.

8. Use Game Bar for Screenshots

Windows 10’s Game Bar allows you to take screenshots during gameplay by pressing “Windows” key and “G” at the same time.

9. Use Sticky Notes for Screenshots

Sticky Notes are built into Windows 10 and can be used to take a note and screenshot it directly.

10. Customize your Screenshot Settings

Windows 10 allows you to customize your screenshot settings in the “Snip & Sketch” tool, including choosing the shortcut key, setting a timer, and selecting default saving location.

In conclusion, taking a screenshot on Windows keyboard is a straightforward process that can be done in a few simple steps. You can capture your entire screen or a specific part of it, and edit the screenshot as needed. By following the tips and tricks mentioned above, you can improve your screenshot-taking skills and make the process even easier. Happy screenshotting!

Advantages and Disadvantages of Taking Screenshots on Windows Keyboard


1. Enables easy sharing of information – Windows keyboard screenshot function provides an easy way of sharing information that would be cumbersome to explain using words. This leads to better communication and saves time.

2. Easy documentation – Screenshots taken are a form of visual documentation that can be used as reference material in future, for example, instructional manuals and visual aids in presentations.

3. Offers better support – Screenshotting enables customer care teams to provide better support. Customers can simply take a screenshot of what they are having trouble with and send it to the support team to better understand their issue.

4. Useful in design projects – For designers, screenshots help in creating mock-ups and design prototypes. They can also take screenshots of other designs they admire for inspiration.

5. Helps in remote collaboration – Remote workers rely on screenshots to provide visual reference points to their colleagues.

6. Creates visual memories – Screenshots can be used to keep memories of important moments on the computer such as social media posts, photos, and messages.

7. Can be customized – Windows allows you to customize your screenshots to fit specific needs, such as selecting certain areas, recording videos or adding annotations to the capture.

8. Improves productivity – With the screenshot function, employees can quickly capture and share information, saving time and increasing productivity.

9. Useful in social media marketing – Screenshots can capture viral content, social media advertisements, and customer feedback. They can be used for social media marketing purposes.

10. Provides evidence in legal proceedings – Screenshots of evidence found on a computer can be used for forensic analysis and in legal proceedings.


1. Limited to digital content – Screenshots can only capture digital content found on the computer. Analogue content such as printed material is impossible to screenshot.

2. Vulnerable to tampering – Screenshots can be edited using third-party software, which can be used to manipulate the content and create misleading evidence.

3. Can cause privacy breaches – Screenshots can capture private information such as email addresses, passwords, and credit card details, which can be shared or circulated without authorization.

4. May not capture the intended subject – Users may accidentally capture unintended content with screenshots which can lead to confusion and misinterpretation of information.

5. Can lead to information overload – Overreliance on screenshots can lead to information overload, making it hard to find the required information.

6. File size – Screenshots can result in larger files that take up more storage space on the computer or slow down the computer itself.

7. Limited resolution – Screenshots may not provide high-resolution images, which can be a disadvantage when dealing with details or precise images.

8. Affects the workflow – Frequently taking screenshots can affect workflow patterns, especially when constantly switching between applications.

9. Can cause misunderstanding – Screenshotting can only capture a static image that may not show the full picture or provide adequate context. This can lead to confusion and misunderstanding of information.

10. Harder to control the quality – Screenshots do not provide the same level of control over quality as directly handling digital assets. This could lead to lower quality images being used for purposes that require high resolutions.


1. How do I take a screenshot on Windows using my keyboard?

To take a screenshot on Windows using your keyboard, simply press the “PrtSc” or “Print Screen” button. This will capture an image of your entire screen.

2. How do I take a screenshot of a specific window using my keyboard?

To take a screenshot of a specific window using your keyboard, first click on the window you want to screenshot. Then, press “Alt + PrtSc” or “Alt + Print Screen”. This will take a screenshot of the active window only.

3. How do I take a screenshot of a specific area using my keyboard?

To take a screenshot of a specific area on your screen, press “Windows key + Shift + S”. This will bring up a snipping tool that allows you to select the portion of the screen you want to capture.

4. Where are my screenshots saved?

By default, your screenshots are saved to the “Screenshots” folder in your “Pictures” directory. You can also access your screenshots by pressing “Windows key + PrtSc”.

5. Can I change where my screenshots are saved?

Yes, you can change where your screenshots are saved by going to the “Settings” app and selecting “System > Storage > Change where new content is saved”. From there, you can change the location of where your screenshots are saved.

6. Can I edit my screenshots after taking them?

Yes, you can edit your screenshots using various image editing software such as Paint, Photoshop, or GIMP.

7. What file format are my screenshots saved in?

Your screenshots are saved in the PNG file format by default.

8. How do I open a screenshot?

To open a screenshot, go to the “Screenshots” folder in your “Pictures” directory and double-click on the screenshot you want to open. You can also use an image editing software to open your screenshots.

9. How do I share my screenshots?

You can share your screenshots by attaching them to an email, uploading them to a cloud storage service, or using a social media platform such as Twitter or Facebook.

10. Can I take a screenshot of my entire webpage?

Yes, you can take a screenshot of your entire webpage using a browser extension or add-on. Examples include “Full Page Screen Capture” for Google Chrome and “FireShot” for Mozilla Firefox.

11. How do I take a screenshot on a laptop without a Print Screen key?

If your laptop doesn’t have a “PrtSc” or “Print Screen” key, you can use the “Function” key (usually labeled as “Fn”) in combination with another key. For example, “Fn + F12” on some laptops will take a screenshot.

12. Can I take a screenshot on Windows using a Mac keyboard?

Yes, you can take a screenshot on Windows using a Mac keyboard by pressing “Command + Shift + 3” to take a screenshot of your entire screen or “Command + Shift + 4” to take a screenshot of a specific area.

13. How do I take a screenshot using the Snipping Tool?

To take a screenshot using the Snipping Tool, open the tool by searching for it in the Start menu. Once open, click “New” and select the portion of your screen you want to snip. You can then save or share your snip as desired.

How to Screenshot on Windows Keyboard

Screenshots are extremely useful tools to capture screenshots of your screen exactly as you see it. Often, we want to document what is showing on our screen or share it with others. Screenshotting is a quick and efficient way to do so. Here is a guide on how to screenshot on Windows keyboard.


Now that you know how to screenshot on a Windows keyboard, you will find that it is a very easy and efficient way to capture an image of your screen. Whether you want to document important information or share an image with others, taking screenshots is a great tool to have at your disposal. Use this guide to streamline your screenshotting process and take advantage of your computer’s capabilities!

With these simple steps, you can easily screenshot on your Windows keyboard and share images with others as needed. Remember, practice makes perfect! The more you use this tool, the more comfortable you will become with it. So, keep experimenting and exploring the possibilities that Windows screenshotting has to offer.

Thank you for reading this guide on how to screenshot on Windows keyboard. We hope it has been helpful to you, and we encourage you to share your newfound knowledge with others. Happy screenshotting!


It is always a good idea to learn new skills, especially those that are practical and valuable in today’s digital age. Screenshotting is a simple and intuitive tool that can help you document important information, save images, and share your work with others. By following this guide, you can easily learn how to screenshot on your Windows keyboard and begin to incorporate this useful skill into your daily routine. So, happy screenshotting and see you in the next article!