How to Screenshot on Windows: A Beginner’s Guide

Dealing with Screenshots in Windows: How-to Tips

Have you been using a PC for a while, but still do not know how to take screenshots on Windows? No worries, you are not alone. Capturing screenshots has a lot of uses, from sharing hilarious online memes that you find on the internet to request help from technical support specialists. Being an essential tool, it is high time that you turn yourself into an expert in taking screenshots. In this article, we will help you understand how to take screenshots in Microsoft Windows, including the different methods and shortcuts available. By the time you are done reading this article, you will be a pro and master of screen capturing.

To get started, let us first understand what a screenshot is and why it is important.

What is a Screenshot?

A screenshot is a digital image of the output shown on a computer screen. It usually stores the captured image in a PNG, JPEG, GIF, or any other image format. Often, taking a screenshot serves as a prompt and a fast method of gathering and presenting essential information. There are numerous benefits of taking screenshots, including preserving online transactions, reporting errors, and sharing information with colleagues or friends.

Without any further due, we will delve into the actual steps of taking screenshots

Steps to Taking Screenshots on Windows

Most people use Print Screen to take screenshots, but that’s not the only method; we have multiple ways to achieve this. Below are some standard methods in which you can take screenshots on Windows.

Method 1: Using the Print Screen Key

The Print Screen function is an easy-to-use method for taking screenshots. This key captures the entire screen and saves it to the clipboard; later, you can paste it into any image editor to save or edit the picture.

Step 1: Press “Print Screen.”

Step 2: Open Paint or any other image editor.

Step 3: Press Ctrl+V or select Paste in the edit menu

Step 4: Your screenshot image appears, select save and give it a name.

Method 2: Using the Windows+Print Screen Key

Windows introduced the Windows+Print Screen functionality to capture a screenshot quickly. It captures the entire screen and saves it automatically in the Pictures folder in the Windows Library.


Step 1: Click the Windows+Print Screen keys simultaneously.

Step 2: A bulleted notification on the screen shows that the screenshot has been taken.

Step 3: Check “Pictures” in the Windows Library.

Step 4: Locate the screenshots folder.

Method 3: Using the Snipping Tool

The snipping tool is a built-in screen capturing tool in Windows since Vista. It enables you to capture a specific area of the screen, and it is very beneficial in capturing sections of the screen.


Step 1: Navigate to the Search Bar and type snipping tool

Step 2: Click on the app once it shows on the search result.

Step 3: Select mode; (Full screen, Free form, Rectangular, and window snip)

Step 4: Use the mouse to select the section you need, then save it.

Additionally, Windows has a built-in Snip&Sketch app with more functionalities than the Snipping Tool.

Method 4: Using the Windows Key+Shift+ S

This functionality was introduced in Windows 10, and it makes the process of capturing screenshots more convenient. The Windows Key+Shift+S allows you to capture a particular area of the screen, and it copies it to the clipboard


Step 1: Press Windows Key+Shift+S

Step 2: Select the area you need.

Step 3: Paste it into an image editor.

Method 5: Using the Game Bar

Windows 10 also introduced the game bar feature during gaming to allow users to capture screenshots of their games. It is a built-in functionality, and it can capture the entire screen, discard unwanted parts, and then save an image.


Step 1: Open the game bar by pressing Windows+G

Step 2: Click on the camera icon or use the keyboard to shortcut: Windows+Alt+PrtSc.

Step 3: The image save automatically into Pictures folder.

Method 6: Using Specialized Software

There are numerous specialized software used to capture screenshots on Windows. These applications offer options like annotations, highlighting, and editing functionalities like adding text, shapes, and blurs. Some examples include Snagit, Lightshot, ShareX, among others.

This method provides more options and flexibility while capturing and editing screenshots.


Step 1: Select your preferred software from the list of available specialised apps

Step 2: Download and install the application

Step 3: Go through the installation process carefully, and when done, click on the software icon on your desktop.

Step 4: Follow the given prompts to capture and edit screenshots

Tips & Tricks

1. Never forget the Windows PrntScr Shortcut – It captures the entire screen with just the press of one button.

2. Use specialized software to capture screenshots – They are more flexible and provide more editing options.

3. Familiarize yourself with the Snipping Tool – it is a built-in Windows feature that provides more exceptional annotations _and editing options.

4. Never share a screenshot unless you are sure it is safe – No one should be able to access personal information through the image.

5. Set up a screen capturing shortcut – It is convenient and comfortable compared to opening paint every time.

6. Use multiple monitors – It can help capture shots of diverse perspectives.

7. Use Snip & Sketch in Python Shell – Snip & Sketch also works inside the Python Shell.

8. Use the Print Screen Button – It will provide you with a screenshot of the entire application.

9. Customize keyboard shortcuts – You can create a personalized and convenient keyboard shortcut by mapping the Print Screen to a dominant key combination.

10. Edit screenshots in Snipping Tool – You can crop the screenshots immediately you have taken them.


We hope that this easy-to-use guide will help you take flawless screenshots and gain expert knowledge on capturing screenshots on Windows. More importantly, always remember the importance of protecting personal information when you share images and files with friends or colleagues. Enjoy capturing those essential moments or sharing screenshots with tech support staff or on your social media platforms.all of these methods are easy to use and take only a few seconds of your time.

Advantages and Disadvantages of Taking Screenshots on Windows


1. Easy and quick method to capture and share information.

2. Useful for creating tutorials, presentations, and other educational materials.

3. Helps in solving software issues by sharing screenshots with the technical support team.

4. Enables remote work as you can share your screen with colleagues.

5. Saves time as you don’t need to type out long paragraphs of information.

6. Helps in quickly capturing information before it disappears, like errors or important messages.

7. Can be used for creating visual evidence in a legal setting.

8. Helps in sharing visual content on social media.

9. Improves communication and collaboration in a team.

10. Allows users to share information transparently and accurately.


1. Overuse of screenshots can cause information overload and make it difficult to locate specific information.

2. May capture irrelevant or confidential information, leading to privacy concerns.

3. Screenshots may not be able to capture dynamic content such as videos or animations.

4. May require additional editing and formatting for use in professional documents.

5. Can consume additional storage space if not managed properly.

6. Not a suitable method for capturing lengthy information, like an entire webpage or document.

7. Can be a distraction, disrupting workflow and reducing productivity.

8. May not be applicable in all situations, such as when sensitive information is being viewed.

9. Screenshots can be tampered with or edited, reducing their credibility as evidence in some cases.

10. Not useful for capturing information that requires other senses, like sound or touch.


1. What is a screenshot?

A screenshot is a digital image of what appears on your computer screen at a given time. It can be used to capture a visual representation of anything from a single window to your entire desktop.

2. How do I take a screenshot on Windows?

To take a screenshot on Windows, press the “Print Screen” button on your keyboard. This will capture an image of your entire screen. You can also take a screenshot of just the active window by pressing “Alt + Print Screen”.

3. Where are my screenshots saved?

By default, screenshots are saved to the “Pictures” folder in your user profile directory. The file name will usually be “Screenshot [date and time].png”.

4. Can I customize where my screenshots are saved?

Yes, you can customize where your screenshots are saved by using the Windows Snipping Tool or a third-party screenshot tool.

5. How do I annotate my screenshots?

You can annotate your screenshots using the Windows Snipping Tool or a third-party screenshot tool with a built-in annotation feature. Alternatively, you can use an image editor such as Microsoft Paint or Adobe Photoshop.

6. What file format are my screenshots saved as?

By default, screenshots are saved as PNG files. However, you can also save them as JPEG or BMP files if you prefer.

7. How do I share my screenshots?

You can share your screenshots by uploading them to a file sharing service such as Dropbox or Google Drive, emailing them as attachments, or using a messaging app that supports file sharing.

8. How do I take a screenshot of just part of my screen?

You can use the Windows Snipping Tool or a third-party screenshot tool with a built-in selection feature to take screenshots of just part of your screen.

9. Can I take screenshots of videos?

Yes, you can take screenshots of videos by pausing the video at the desired frame and taking a screenshot of your screen.

10. How do I take a screenshot on a laptop without a Print Screen button?

On most laptops, you can take a screenshot by pressing the “Fn + Windows + Print Screen” keys. Alternatively, you can use the Windows Snipping Tool or a third-party screenshot tool.

11. How do I take a screenshot of a menu or dropdown?

You can use the Windows Snipping Tool or a third-party screenshot tool with a built-in window capture feature to take screenshots of menus or dropdowns.

12. Can I take a screenshot of a webpage that is longer than my screen?

Yes, you can take a screenshot of an entire webpage by using a third-party screenshot tool with a scrolling feature such as Snagit or Nimbus Screenshot.

13. Are there any keyboard shortcuts for taking screenshots other than Print Screen?

Yes, some third-party screenshot tools allow you to customize keyboard shortcuts for taking screenshots.


In conclusion, taking screenshots on Windows is very simple and can be done in various ways. You can choose the method that suits your needs and preferences. Whether it is using the Print Screen key, Windows Snipping Tool, or third-party applications, the process is straightforward and easy to do. With these methods at your disposal, you no longer have to worry about missing critical information that you need to capture on your screen.


Thank you for taking the time to read this article on how to take screenshots on Windows. We hope that you have found this guide helpful and informative. Whether you are a student, professional, or casual PC user, being able to capture screenshots is a handy skill to have in today’s digital age. Now that you are equipped with the knowledge on how to take screenshots, you can start practicing and enjoy the benefits that come with capturing and saving important information in an easy and convenient way. Good luck and happy screenshotting!