How to Zip Files in Windows 10: A Beginner’s Guide

Greetings to all Windows 10 users out there! If you’re someone who frequently works with large files and folders, you might have come across the term ‘zipping files’. In simple terms, zipping files refers to compressing multiple files into one single file, which makes it easier to transfer or share. And if you’re wondering how to zip files in Windows 10, you’re in luck! In this article, we’ll guide you through the step-by-step process of zipping files on your Windows 10 computer. So, let’s dive in!

Step-by-Step Guide: How to Zip Files in Windows 10

Step 1: Select the Files You Want to Zip

The first step in the process of zipping files in Windows 10 is to select the files you want to compress. To do this, open the folder containing the files you want to zip, and hold down the ‘Ctrl’ key on your keyboard. Click on each file you want to include in the zip file, and continue holding down the ‘Ctrl’ key until all the files are selected.

Step 2: Right-click on the Selected Files to Open the Context Menu

Once you’ve selected the files you want to include in the zip file, right-click on any of the selected files to open the context menu. This menu will display a list of actions you can perform on the selected files.

Step 3: Select ‘Send to’ and then Click on ‘Compressed (zipped) folder’

From the context menu, select the ‘Send to’ option and then click on the ‘Compressed (zipped) folder’ option. This action will create a new compressed folder with the name ‘New Compressed (zipped) Folder’ in the same location as the original files.

Step 4: Rename the Compressed Folder

Once the compressed folder is created, you can rename it to something more meaningful. To rename the folder, right-click on the new compressed folder and select ‘Rename’ from the context menu. Type in the new name and hit ‘Enter’.

Step 5: Add or Remove Files from the Compressed Folder

If you realize that you need to add or remove files from the compressed folder after creating it, you can easily do so. Simply open the compressed folder, and drag and drop the files you want to add into the folder. To remove files from the folder, simply select them and hit the ‘Delete’ key on your keyboard.

Step 6: Extract Files from the Compressed Folder

If you want to extract the files from the compressed folder, simply double-click on the folder to open it. Then, select the files you want to extract and drag and drop them to the desired location on your computer.

Step 7: Use a Third-Party Software for Advanced Zip Features

While the inbuilt zip feature in Windows 10 is sufficient for basic compression and extraction of files, if you’re looking for more advanced features such as encryption, splitting archives, and password protection, you’ll need to use a third-party software.

Step 8: Consider Using Cloud Storage Services for Large Files

If you’re dealing with extremely large files and folders, zipping them may not be the best option. Instead, consider using cloud storage services like Google Drive, OneDrive, or Dropbox for sharing and transferring the files.

Step 9: Keep Your Zipped Files Organized

Creating multiple compressed folders with vague or temporary names will eventually result in clutter and confusion. Therefore, it’s important to keep your zipped files organized by using descriptive names and categories.

Step 10: Use Antivirus Software to Scan Zipped Files

Although zipped files are a convenient way to share files, they can also be used to spread malware and viruses. Therefore, it’s important to use antivirus software to scan all zipped files before opening them.

Step 11: Backup Your Compressed Folders Regularly

Just like any other important files on your computer, it’s crucial to back up your compressed folders regularly to prevent data loss due to hardware failure or other unforeseen events.

Step 12: Delete Unneeded Zipped Files

Finally, once you’re done using the zipped files, it’s important to delete them to free up space on your computer. Only keep the necessary zipped files that you might need later on.

Other Tips and Tricks for Zipping Files in Windows 10

Tip 1: Use the ‘Extract All’ Option to Extract All Files at Once

If you want to extract all files from a compressed folder at once, you can use the ‘Extract All’ option in the context menu. This will automatically extract all files to a new folder in the same location.

Tip 2: Customize the Compression Level for Optimal File Size

While zipping files, Windows 10 gives you an option to customize the compression level for optimal file size and quality. To do this, click on ‘Change Options’ on the ‘Compressed (zipped) Folders Tools’ tab, and select the desired compression level.

Tip 3: Use Shortcuts to Perform ZIP Actions Quickly

If you frequently use the zip feature, you can create shortcuts on your desktop or taskbar to access the feature quickly. Right-click on the ‘Compressed (zipped) folder’ option in the context menu and select ‘Pin to Start’ or ‘Pin to Taskbar’ to create a shortcut.

Tip 4: Use the Command Prompt for Advanced Zip Functions

If you’re comfortable with using the command prompt, you can use it to perform advanced zip functions such as adding passwords, splitting archives, and more.

Tip 5: Use External Drives for Backup and Transfer of Zipped Files

If you’re dealing with large files or folders that can’t be shared via email or cloud storage services, consider using external drives to transfer and store the zipped files.

Tip 6: Always Check the Total Size of the Compressed Folder

Before sharing or transferring a compressed folder, ensure that you check the total size of the folder to ensure it’s within the acceptable limit. Some services have restrictions on the maximum size of files that can be uploaded.

Tip 7: Use Online Compression Tools for Additional Features

If you’re looking for additional features such as converting files to different formats or compressing multiple files into one file, you can use online compression tools like CloudConvert, Smallpdf, or WinZip Online.

Tip 8: Use Consistent Naming Conventions for Easy Identification

To ensure easy identification and retrieval of your zipped files in the future, use consistent naming conventions for all your compressed folders.

Tip 9: Keep Your Windows 10 Up-To-Date

Regularly updating your Windows 10 operating system will ensure that you have access to the latest features and security updates for the zip function and other features.

Tip 10: Practice Safe File-Sharing and Transfer Practices

When sharing or transferring zipped files, it’s important to practice safe practices such as password-protecting files, scanning files for malware, and using secure transfer methods such as HTTPS or SFTP.

That’s it! We hope this step-by-step guide and tips will help you effectively zip files in Windows 10 and make your file-sharing and transfer process easier.

Advantages of Zipping Files in Windows 10


There are several advantages to zipping files in Windows 10:

1. Compresses files to save space: When you zip a file, it compresses the contents, making the overall file smaller and taking up less space on your computer’s hard drive or storage device.
2. Easy to share: Zipping files makes it easier to share large files with others, as you can upload them to email, cloud storage, or file-sharing services without exceeding the file size limit.
3. Protects files: You can protect your files by adding a password to the zipped file, keeping your sensitive data secure from prying eyes.
4. Organizes files: By compressing multiple files into one zip file, you can organize files and keep related files together to make them easier to find and manage.
5. Supported by most operating systems: Zipped files are compatible with most operating systems, making it easy to share files between platforms.

Disadvantages of Zipping Files in Windows 10


Despite its advantages, there are also some disadvantages to zipping files in Windows 10:

1. May not compress files much: Depending on the type of file, zipping may not significantly reduce its size or may not be compressible at all.
2. Requires additional steps to access files: You will need to unzip the file before accessing its contents, which can be an extra step and time-consuming if you have multiple files that need to be unzipped.
3. Can corrupt files: Zipping and unzipping files can potentially corrupt or damage files, especially if the process is interrupted or if the file contains viruses or malware.
4. May not be secure: Even with a password, zipped files can be cracked and decrypted, potentially exposing your sensitive data to hackers or unauthorized users.
5. May not be necessary: Depending on the situation, zipping files may not be necessary or practical, especially if you have enough storage space or if other file compression methods are available.


1. What does it mean to zip a file?

Zipping a file means compressing it into a smaller size, making it easier to send or store.

2. How do I create a zip file in Windows 10?

Right-click on the file or folder you want to zip and select “Send to” and then “Compressed (zipped) folder”.

3. Can I zip multiple files at once in Windows 10?

Yes, you can select multiple files or folders and then follow the same steps to create a compressed folder.

4. What happens to the original files after I zip them?

The original files remain in their original location and a compressed folder is created as a new file or folder.

5. What is the advantage of zipping files?

By compressing files, it reduces the file size making it easier to send or transfer over the internet and save more space on your computer.

6. How do I unzip a file in Windows 10?

Right-click on the zipped folder and select “Extract All…”. Follow the prompts to choose where you want to extract the files to.

7. Can I password protect a zip file?

Yes, when creating a zipped folder, there is an option to “Encrypt contents to secure data”. You will be prompted to create a password for the folder.

8. How can I add more files to an already existing zip folder?

Open the zipped folder, then drag and drop the files you want to add into the folder.

9. Can I unzip a file on a Mac that was zipped on a Windows 10 computer?

Yes, Mac’s built-in archive utility can unzip files compressed using Windows 10 zip software.

10. Does Windows 10 have its own zip software or do I need to download one?

Windows 10 has its own built-in zipping software.

11. Will zipping a file affect its quality?

No, zipping a file will not affect the quality of the file. However, be aware that some file types such as JPEG images are already compressed and may not compress much more when zipped.

12. How much can I compress a file?

It depends on the type of file being compressed. Some files such as text files can be compressed up to 90%, while others such as JPEG images may only compress around 5-15%.

13. Can I email a zip folder?

Yes, you can email a zip folder as an attachment, but be aware that some email clients may block zip files for security reasons. It’s always best to check with the recipient beforehand.

How to Zip Files in Windows 10

Zipping files is a great way to save storage space, especially when you have many files that you do not use regularly. Compressing files can also make it easier to transfer files via email or file sharing platforms. In this article, we will show you how to zip files in Windows 10, so you can get started with organizing your files right away!

Conclusion and Closing

As you can see, zipping files in Windows 10 is a simple process that can help you save storage space and send files more easily. Whether you are organizing your personal files or sending large files via email or file sharing platforms, zipping them can make your life a lot easier. With these steps, you should be able to zip files in Windows 10 in no time!

We hope that this guide has been helpful to you. If you have any questions or comments, feel free to leave them below. We appreciate your feedback and look forward to hearing from you. Until then, happy zipping!